Property Controller - job 1 of 2

Westgate River Ranch Resort & Rodeo provides you with the unique opportunity to meet and greet with guests who share your enthusiasm for the great outdoors at our authentic Florida dude ranch, which lies on 1,700 beautiful acres overlooking the scenic Kissimmee River and just one hour South of Orlando. Enjoy the surroundings and excitement that our amazing resort offers such as incredible outdoor recreational opportunities, including horseback riding, airboat and swamp buggy rides, trap & skeet range, full-service marina and award-winning Saturday night rodeo.

The Property Controller is directly responsible for all accounting functions for the resort operations, F&B, and retail (excluding S&M), safeguarding Company assets, seeking value and cost savings through observations, analyses, and enforcing Company policies. The Property Controller reports to and takes direction from Corporate Accounting in Orlando.

As a Property Controller, you will:

Daily

• Ensure accuracy and distribution of daily reports.
• Balance cash/credit card bank deposits to front desk and point of sale transactions.
• Ensures cash is safeguarded and deposits are dropped timely to armored card service.
• Participate in daily operations director’s staff meetings.
• Safeguard company assets by assuring income audit addresses all variances.
• Assist Rental Issues (come from rental issues email address) with deposit transfers, guest credits, or other issues that come up.

Weekly

• Distribute and ensure that resort management reviews and validates AP and Payroll expense distributions for accuracy.
• Review and approve the accuracy of weekly Rooms, Occupancy and F&B flash reports for Corporate Accounting distribution.
• Assist resort management in updating labor standards reports. Distribute labor standards summary report to the VP of Resort Operations and Corporate Accounting.
• Provide Corporate Accounting with weekly Controller Reports.
• Assist Group Sales Department with Billing and folio corrections.
• REN paperwork processing and REN tracking.
• Rental Revenue Report, checks and balances.

Monthly

• Shared responsibility with corporate accounting for month-end close. Responsible for the accuracy and distribution of the monthly financial statements to resort management.
• Perform financial analysis and variance reporting by compiling business reasons for budget and cost standard variances after discussions with resort management for both operating and capital/reserve reporting.
• Shared responsibility with corporate accounting in maintaining the general ledger and balance sheet account reconciliations preparation or review for assigned accounts in HOA, rental and F&B companies. Including the reconciliation of REN to Oracle GL.
• Safeguard company cash and assets by performing frequent, surprise front desk / F&B cashier bank audits.
• Review accounts receivable city ledger aging reports. Assure all collection efforts are being enforced and address management concerning violations of company policy resulting in delinquent accounts.
• In particular, whole owner aging reports.
• Oversee the accounting for rental pool commissions and housekeeping reimbursements.
• Making sure in compliance with the rental program contract.
• Ensuring proper documentation in place for AP payment, i.e. W9.
• Ensuring checks and balances for whole ownership housekeeping/ engineering/ booking fee billing.

Annual

• Work closely with Resort Operations in preparing annual operating budgets.
• Work closely with Resort Operations in preparing annual Capital / Reserve budgets.
• Compile working budgets into state-required HOA format.
• Attend yearly HOA meetings. Provide GM with accounting material pertinent to the meeting.
• Labor Standards forecasting

Other:

• Works closely with the Condo Finance Committee, providing monthly financial and annual reports for upcoming operating and reserve budgets.
• Assist with condo owners' billing questions outside of problems not handled by corporate mortgage services.
• Assist with guest inquiries on billing questions.
• Petty Cash:
  • Core-Mark, COD
  • UDABC, ACH from account
  • VIP Property Visitation Book

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Certifications

• BA in Accounting. Seven to ten years related experience and/or training; or equivalent combination of education and experience.

Supervisory Responsibilities are as follows:

• Responsible for the overall direction, coordination, and evaluation of the Department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include hiring, training property accounting staff; planning, assigning, and directing work; rewarding and disciplining employees; addressing complaints and resolving problems.

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.