Job details

Administrative Assistant

XMSTART is looking to add an experienced and strategic full-time Administrative Assistant to our team, in Chantilly, VA. This position is 100% Onsite and in support of key business operations (BusOps) within the Systems Engineering Directorate (SED).

Responsibilities:

Assist in the development and implementation of an integrated, standardized, and centralized workflow process.
Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution across SED.
Support the development of visualization tools and resources to enhance workflow efficiency.
Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management.
Facilitate analysis to effectively plan and manage resources and operational execution across SED.
Coordinate and manage SED Resource Management Board (RMB) meetings and related forums by: setting and managing agendas, reviewing and providing recommendations on RMB materials, developing and delivering briefings as required, and documenting meeting minutes and action items and ensuring timely follow-up.

Qualifications:

3-5 years of proven experience in supporting business operations, preferably within a government contracting or defense environment.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills, with the ability to interact effectively with senior leadership.
Proficiency in MS Office Suite and experience with workflow/process visualization tools preferred.
Experience in program management, budget planning, or contract management is a plus.

Preferred Qualifications:

NRO experience highly desired

Education:

HS diploma required
Bachelor’s degree (preferred)

Security Clearance Requirements:

Active TS/SCI CI Poly security clearance is required.

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Assistant, XMSTART

If you're seeking a dynamic opportunity, XMSTART has the perfect role for you as an Administrative Assistant! Located in Chantilly, VA, this full-time position is critical to our key business operations within the Systems Engineering Directorate (SED). As part of our team, you'll be integral in developing and implementing an integrated workflow process, ensuring that operations run smoothly. Your daily tasks will involve providing strategic advice on resource planning and management, as well as supporting the creation of visualization tools to enhance workflow efficiency. You'll also coordinate BusOps activities which include contract management and budget planning. A significant portion of your role will be organizing meetings for the SED Resource Management Board, where you’ll manage agendas, develop briefings, and document all action items to ensure follow-ups are handled promptly. We’re looking for someone with 3-5 years of experience in business operations, preferably within a government contracting or defense environment. If you have a knack for organization, strong communication skills, and proficiency in MS Office, you might just be the person we need! An active TS/SCI CI Poly security clearance is required for this position. Get ready to support key initiatives and make an impact at XMSTART!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at XMSTART

What are the responsibilities of an Administrative Assistant at XMSTART?

As an Administrative Assistant at XMSTART, your responsibilities include developing workflow processes, providing planning advice, enhancing operational efficiency through visualization tools, and managing BusOps activities like contract management and budget planning. You will also coordinate meetings and ensure effective communication of action items.