Document Controller, Operations

As a Document Controller at Venture Global LNG, your primary responsibilities will include managing all aspects of document control for our CP Liquefied Natural Gas facility. You'll ensure adherence to our Document Control processes, handle internal documentation, and maintain the integrity of our Information Management System. You'll interface with various departments, support the Management of Change (MOC) efforts, and contribute to best practices in documentation.

To qualify for the Document Controller position at Venture Global LNG, candidates should have at least five years of relevant experience in document management, preferably from the Oil and Gas or LNG sectors. Familiarity with electronic document management systems, as well as excellent communication and organizational skills, are essential. A background in engineering document management is also highly desirable.

Document management experience is crucial for the Document Controller role at Venture Global LNG. You'll be responsible for the proper execution of document control standards, ensuring the accuracy and availability of operational documentation, and supporting Project data management, which requires hands-on experience with similar processes in previous roles.

Candidates for the Document Controller position at Venture Global LNG should be advanced users of the MS Office suite and have proficiency with electronic document management systems. Your ability to navigate software tools for document capture, quality assessment, and distribution will be essential to your success in this role.

A typical day for a Document Controller at Venture Global LNG includes managing and processing various technical documents, ensuring all documents comply with established company standards. You will collaborate with internal teams, respond to information requests, and maintain communication with the Operations Information Manager, all while ensuring thorough oversight of the document management process.

When answering this question, highlight specific document management systems you have experience with, detailing how you used them to improve document tracking and compliance. Discuss any challenges faced and how you overcame them, demonstrating adaptability and problem-solving skills.

To effectively respond, outline a systematic approach you take to ensure accuracy, such as regular audits, reviews, and types of checks you've implemented. Emphasize the value of proactive communication and collaboration with team members to catch potential errors early.

Discuss your prioritization strategy, perhaps utilizing a task management system or creating a daily schedule. Share how you assess the urgency and importance of tasks to ensure that critical documents are processed in a timely manner without compromising quality.

This is a great opportunity to demonstrate your problem-solving skills. Provide a specific example where you identified an issue, the steps you took to resolve it, and the outcomes. Highlight how your actions improved the document flow or corrected compliance problems.

Illustrate your ability to manage multiple priorities by discussing organizational methods you've employed, such as tracking requests in a spreadsheet or project management tool. Stress the importance of clear communication with the involved departments regarding timelines and expectations.

Provide an overview of the MOC process, emphasizing its importance for safety and regulatory compliance. Share any personal experience you have with MOC, highlighting how your involvement ensured documentation was updated accurately and timely.

When answering, focus on accuracy, clarity, revision history, and access control. Explain how you ensure the latest documents are distributed while maintaining a clear record of older versions to avoid confusion.

Highlight your strategies for maintaining open lines of communication, such as regular meetings, status updates, and leveraging collaborative tools that help keep everyone engaged and informed throughout the documentation processes.

Explain how you have collaborated with different departments to ensure project objectives are met, emphasizing your interpersonal skills and ability to negotiate and mediate different perspectives to arrive at solutions.

Detail how you regularly engage in professional development through research, attending workshops, or participating in industry forums. This shows your commitment to improving your skills and knowledge in the field.