Deputy/Assistant Company Secretary

The Deputy/Assistant Company Secretary at Zip Co Limited is primarily responsible for supporting the Board and Board Committees by managing secretariat services. This includes preparing agendas and resolutions, ensuring timely completion of actions, and maintaining corporate records. Additionally, the role involves managing subsidiary governance processes and ensuring compliance with statutory obligations across jurisdictions.

To apply for the Deputy/Assistant Company Secretary position at Zip Co Limited, candidates should possess a minimum of 6-8 years of governance experience, preferably in a regulated, ASX-listed environment. Legal qualifications are preferred, and a corporate governance qualification will be highly regarded. A deep understanding of governance principles and corporate compliance is essential.

The Deputy/Assistant Company Secretary plays a critical role in Zip Co Limited's corporate governance by ensuring that the Board operates effectively. This involves preparing and managing Board materials, maintaining compliance with regulatory requirements, and facilitating open communication between Board members and management to promote best practices in governance.

Successful candidates for the Deputy/Assistant Company Secretary position at Zip Co Limited should have strong interpersonal skills for engaging with senior stakeholders effectively. An aptitude for identifying risks and a proactive attitude in fostering an inclusive and collaborative environment will be beneficial. Additionally, a customer-first mindset aligns perfectly with Zip's core values.

As a Deputy/Assistant Company Secretary at Zip Co Limited, you can expect an array of benefits including competitive leave policies, mental health and wellness initiatives, and professional development opportunities. You'll also enjoy perks such as fee-free Zip products and discounts, making your work-life here fulfilling and rewarding.

When discussing your experience with corporate governance, highlight specific roles where you managed Board processes or compliance activities. Demonstrate your understanding of statutory obligations and any relevant achievements that showcase your effectiveness in promoting good governance.

Discuss your methods for prioritizing tasks, such as establishing deadlines, communicating with team members, and utilizing project management tools. Giving an example of a situation where your prioritization improved workflow can strongly demonstrate your capabilities.

Explain your approach to maintaining compliance, such as staying updated with regulatory changes, conducting regular audits, and implementing efficient tracking systems. Be sure to reference practical experiences to illustrate your knowledge.

Discussing conflict resolution involves showcasing your communication skills and your ability to mediate without taking sides. Explain how you encourage open dialogue and make decisions that align with governance best practices to build consensus.

Discuss relevant KPIs you have tracked in the past, such as meeting attendance, the timely distribution of materials, and the outcome of resolutions. This demonstrates your analytical abilities and commitment to enhancing Board productivity.

Share an experience where you adapted to regulatory changes, outlining your approach to research, adjust compliance practices, and communicate changes to the Board. This shows your proactive attitude and adaptability.

Walk through your systematic approach to agenda preparation, which might include consulting with the Chair, reviewing past minutes, and aligning topics with strategic goals. Effective preparation is key to facilitating productive meetings.

Explain how you foster transparency by encouraging open communication, sharing information promptly with Board members and stakeholders, and implementing checks and balances in the decision-making processes.

Demonstrate your awareness of how technology can enhance governance practices, such as using digital platforms for document sharing, analytics tools for compliance tracking, and communication tools that facilitate collaboration among Board members.

Articulate your enthusiasm for the position by mentioning Zip Co Limited's innovative approach, strong values, and growth opportunities. Connect your professional goals with Zip's mission to highlight a mutual fit.