Administrative Assistant, Wealth Sales Switzerland
About this role
BlackRock is looking for an administrative assistant for the Wealth Sales Switzerland team. The team is responsible for BlackRock's wealth client base (Private and Savings Banks, Independent Financial Advisors, Asset Managers and Multi-Family Offices) across German- and French speaking Switzerland.
The administrative assistant will be based in Zurich and primarily support the Wealth Sales Switzerland and in addition the ICB Team on the ground by providing administrative, organizational, and logistical support.
The ideal candidate will have excellent communication, interpersonal, and problem-solving skills, as well as a high level of discretion and confidentiality.
Responsibilities:
- Manage the calendars and schedules of the teams’ leaders, ensuring they are well-prepared for meetings and events
- Coordinate travel arrangements, expense reports, and visa applications for the senior leaders and the team
- Organize and facilitate team meetings, workshops, and offsites, including preparing agendas, minutes, and materials
- Organise the itineraries of visitors, co-ordinate conference rooms and materials.
- Meeting and event preparation and organization across multiple locations.
- Build networks with teams in the Wealth Sales Switzerland and their assistants along with local business partners.
- Perform ad hoc project work and provide additional assistance to teams as required.
- Assist with the onboarding and orientation of new hires and interns
- Support the delivery of management committees, including minute taking, action management, collation of packs and distribution of materials
Skills & Qualifications:
- At least 3 years of experience as a personal assistant, executive assistant, or a similar role in a fast-paced and dynamic environment
- Bachelor's degree or equivalent experience in business administration, management, or a related field
- Proficient in Microsoft Word, PowerPoint, Excel, and other relevant software and tools
- Excellent verbal and written communication skills in English
- Strong organizational, time management, and prioritization skills, with the ability to multitask and handle multiple deadlines
- Exceptional interpersonal and relationship-building skills, with the ability to work effectively with diverse stakeholders at all levels
- Ability to multitask
- Enjoys meeting, organising and coordinating people and events
- Enjoys a high-pressure environment and working with people
- High degree of professionalism, discretion, and confidentiality, with the ability to handle sensitive and confidential information
- Proactive, flexible, and adaptable, with the ability to work independently and as part of a team
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.
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At BlackRock, we're excited to announce an opening for an Administrative Assistant on our Wealth Sales Switzerland team, based in the beautiful city of Zurich. This role is all about providing top-notch administrative, logistical, and organizational support to enhance the operations of our dynamic team. As part of the Wealth Sales Switzerland group, you will engage with a diverse client base including Private and Savings Banks, Independent Financial Advisors, and Asset Managers across the German and French-speaking regions of Switzerland. Flying the flag for order and efficiency, you’ll manage calendars, coordinate travel, and help prepare for team meetings—ensuring everything runs like a well-oiled machine. This isn't just a standard administrative position; it's a pivotal role within our organization. We’re looking for someone with a knack for problem-solving and excellent interpersonal skills, along with a high degree of discretion. If you thrive in fast-paced environments and love coordinating events and meetings, this could be your next great adventure! With your expertise, you’ll not only support our team leaders but also take charge of onboarding new hires and facilitating effective communication amongst stakeholders. If you’re ready to contribute to the success of BlackRock and help our clients achieve their financial goals, we’d love to hear from you!
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