Program Manager, Resilient States

Team Summary

Common Ground USA (CG-USA) supports collaboration across differences to address our greatest challenges and to build an America where we can all belong and thrive. As an initiative of Search for Common Ground, we have 40 years’ experience in conflict settings around the world, and know that disagreement is an opportunity to transform conflict into cooperation. It is how we can solve our most challenging problems. We know that most Americans want to overcome the divisions we face in our society – and that everyone has a role to play.

We are a dynamic, motivated, and diverse team committed to working across divides to generate locally-rooted, responsive, and sustainable solutions to some of the nation's most seemingly intractable issues. The Program Manager will support the Resilient States Program, working with the Program Director, and alongside the State Leads for Texas and Pennsylvania (and potentially additional states) – as well as a broader team of finance, operations, monitoring and evaluation, public engagement. The Program Manager will also engage and coordinate with external implementation partners and peer organizations. 

Position Summary

We seek a Program Manager for the Resilient States Project, which aims to support leaders in key states to build greater social resilience and to mitigate risks for toxic polarization and political violence. The program brings together state leaders across different sectors, ideologies and backgrounds, and helps them work together to build up strengths and address risks specific to their states. The project currently works in Texas and Pennsylvania, and may extend to other states in the future. 

The Program Manager will lead national team coordination, program planning, and grant management; implement national projects; and support in-state programming. They will facilitate coordination with our national partners and collaboration with other peers in the field. In close coordination with the Program Director and State Leads, they will oversee partner subgranting and support capacity building of state partners. The Program Manager will also lead collaboration with other CG-USA team members, engage in team-wide planning and strategy-setting, and lead special team projects, as assigned. 

The ideal candidate has a background in democracy, peace-building, social science, advocacy, or other related field, and a strong track record of program and grant management. The ideal candidate is a problem solver, has demonstrable success in fostering teamwork, is flexible and comfortable adapting to varied contexts, and is energized by responsive, partner-driven programming. 

• Plans overall program implementation, supports in-state programming, and tracks program progress.
• Analyzes research, data, and contextual changes to adapt strategy and mitigate risks. 
• Manages grant cycles – from proposal writing, grant start-up, reporting, and close out, in close coordination with Program Director and Finance Manager.
• Coordinates and assists team of peers and contributors to achieve programmatic goals and overcome obstacles.
• Supports Program Director with team leadership for key staff recruitment and employee development.

• Independently implements national and whole-of-program projects, including research and multi-state events.
• Manages collaboration and learning with peer organizations.
• Contributes to outreach and representation on behalf of the program.

• Facilitates subgrants and other direct supports to partners.
• Directs technical resources and supports partner training.
• Recruits and manages consultants, as needed.

• Workplan: Improve, finalize and monitor costed work plans and spend-out plans; support in finalizing and monitoring the Monitoring & Evaluation (M&E) plan.
• Project activities: Design project activities, in collaboration with team members; lead and/or deliver project activities.
• Reporting: Review project documents; finalize donor reports; review General Ledger (GL) and support CG-USA Finance Manager in financial reporting.
• Compliance: Coordinates with the appropriate team members ensuring project, finance, and logistics staff follow donor rules/regulations; ensure  501(c)3 and legal compliance; lead capacity-building sessions to streamline rules and regulations.
• Support procurement: Facilitate team members to manage logistical planning and, as needed, coordinate with project vendors (e.g., hotel, catering, transportation, etc.)
• Financial management: Ensure project financial health; engage regular Budget versus Actual (BvA) meetings; ensure budget revisions are done as needed.
• Subaward management: Provide oversight to partner work plans and facilitate subgranting.
• Staffing and performance management: Lead in staff capacity-building and identifying learning/growth opportunities; coordinate with the Program Director on project staffing plan; lead recruitment for key staffing roles; manage key roles.
• External engagement: Maintain regular communication with donors (including reporting and briefings); support regular meetings with partners in the field.
• Program management, quality and project design: Coordinate with relevant colleagues in documenting achievements and adaptations, recording lessons learned, organizing reflection sessions, adapting work plans, and supporting program fundraising.
• Program Strategy: Provide inputs to strategy development, planning and Objectives and Key Results (OKRs).
• Values: Infuses organizational Values into all work.
• Other duties: Tasks broadly in line with the above key contributions, as assigned.

• Typically BS/BA with minimum 9 years’ experience.   
• Experience in democracy, peace-building, advocacy, or other related fields.
• A strong track-record of program management, including grant management
• A demonstrated ability to work with teammates, partners, leaders, and constituencies from different backgrounds and viewpoints
• A commitment to working across difference to build a more peaceful and just America, and a commitment to CG-USA and Search values
• A highly collaborative working style

• Manages overall strategy and vision. Provides functional and program/project management. Anticipates and plans for needs and takes action accordingly. Provides guidance to direct reports or matrixed team members.
• Develops and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and CG-USA’s network of experts. 
• Modifies a planned course of action in response to new information or new circumstances.
• Responds to changing circumstances and expectations readily.
• Articulates CG-USA program goals and objectives within and external to Search. Develops program objectives that reflect broader Search strategies and approaches.
• Provides input for standards across functions globally within Shared Services teams and with a view from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
• Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.
• Assesses risks and opportunities to lead decision makers to a favorable outcome.
• Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity.
• Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.
• Works with employees to set and communicate performance standards that are specific and measurable.
• Anticipates the consequences of situations and plans accordingly.
• Analyzes the costs, benefits, risks, and chances for success in making a decision.
• Provides coaching and mentoring to staff.
• Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.

Location

The candidate must be based in the United States. Standard work will take place remotely/at a home office, but will require interfacing and attending in-person events in DC, Pennsylvania, Texas, and other potential RSP states. Occasional travel to other US locations will be required. Standard work hours are Eastern or Central time-zone business hours.

Working Conditions and Physical Requirements

Usual office environment conditions; ability to travel at least 15%.

Supervisory and Budget Responsibility

May manage one direct report, as well as consultants. 

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities. 

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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.  Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.

Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.

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Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.

Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.

Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'âge, l'origine nationale (ascendance), le handicap, l'état matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.

Consultez notre code de conduite ici et notre politique de confidentialité ici.

Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.

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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables.  Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.