HR Administrative Assistant

As an HR Administrative Assistant at Addison Group, your main responsibilities include organizing, digitizing, and maintaining employee documents in the company's recordkeeping systems. You'll upload and categorize records, match scanned documents with the right employee files using SharePoint, and enhance document organization accuracy. You'll also communicate with HR leadership via Microsoft Teams and handle confidential HR documents with the utmost discretion.

To qualify for the HR Administrative Assistant position at Addison Group, prior administrative or HR support experience is preferred. Candidates should possess strong attention to detail and a knack for accuracy in document handling. Comfort with repetitive tasks and working independently in a structured environment is also essential. If you're ready to contribute to a professional office setting, this role could be a great fit!

Yes, the HR Administrative Assistant position at Addison Group is a temporary role expected to last for approximately 3+ weeks, making it an excellent opportunity for individuals looking to gain experience in the HR field without a long-term commitment.

The HR Administrative Assistant role at Addison Group is based in a structured and professional office environment. You’ll work onsite from Monday to Friday, 8:00 AM to 5:00 PM, ensuring a consistent and supportive atmosphere. The role allows you to work closely with leadership and be part of a dynamic team.

As an HR Administrative Assistant at Addison Group, you’ll enjoy several perks, including the chance to gain valuable hands-on HR experience, the opportunity to work directly with leadership in a supportive setting, and free onsite parking. This role allows you to hone your skills and build your network while contributing to essential HR operations.

When answering this question, focus on any relevant experience you have with organizing and maintaining employee records, specifically how you ensure accuracy and confidentiality. Mention the tools you've used for document management and provide specific examples of projects or tasks where you handled document organization.

To effectively answer this question, describe your approach to time management and organization. Discuss how you identify urgent tasks and allocate your time accordingly, and provide an example of a situation where you had to manage multiple priorities in an HR or administrative role.

In your response, emphasize the importance of confidentiality in HR roles. Discuss best practices you implement, such as secure storage methods, limiting access to sensitive information, and how you’ve ensured compliance with data protection policies in past roles.

When addressing this question, express your enthusiasm for the HR field and your interest in gaining experience with Addison Group specifically. Highlight what attracts you to their company culture, values, or any known projects they engage in that resonate with you.

Make sure to indicate your level of comfort and experience with these tools. Share any specific experiences where you utilized Microsoft Teams for communication or SharePoint for document management, and discuss how these tools improved your productivity and collaboration.

For this question, provide a specific example of a time you identified or dealt with discrepancies. Explain your method for investigating the issue, resolving it, and how you communicated effectively with relevant parties to ensure a smooth resolution.

Discuss qualities such as strong attention to detail, organizational skills, and effective communication. Emphasize how these traits contribute to the success of the HR department and how you embody them in your professional demeanor.

Address this by sharing techniques you employ to stay engaged, like setting small goals, taking brief breaks, or using tools to track your progress. Relate this back to your ability to maintain accuracy and thoroughness even in repetitive duties.

When providing an example, focus on a specific process improvement you implemented in document management or HR support. Discuss the challenges, actions you took to resolve them, and the positive outcomes that followed from your intervention.

Reflect on your passion for supporting employees and the organization as a whole. Discuss aspects like employee engagement, facilitating a positive workplace culture, and the ongoing learning opportunities that come with working in HR, tying it back to your desire to work in the field.