Benefits Manager

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.

Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.

Requisition #: 738

Job Title: Benefits Manager

Location: 11600 Sunrise Valley Drive Ste 440 Reston, Virginia 20136

SUMMARY

At Agile Defense, we recognize that our employees are our most valuable asset, and we are dedicated to offering benefits that support their well-being, growth, and work-life balance.  We take pride in delivering competitive and innovative benefits programs that reflect our commitment to our team’s success. Joining our benefits team means becoming a part of an organization that values collaboration, innovation, and creating meaningful solutions to support our employees at every stage of their journey.

The Benefits Manager oversees day-to-day benefits operations, ensuring seamless delivery of programs while supporting compliance and employee engagement. This role manages the Benefits and Leave Specialists and serves as the HIPAA Privacy Officer.

JOB DUTIES AND RESPONSIBILITIES

·       Manage the Benefits and Leave Specialists, providing guidance and oversight for daily activities and programs.

·       Act as the organization’s HIPAA Privacy Officer, ensuring compliance with privacy regulations.

·       Partner with benefit providers to address issues and support program optimization.

·       Develop, implement, and distribute policies, procedures, and communications related to employee benefits.

·       Perform quality checks on benefits data to ensure accuracy and integrity.

·       Lead key programs, including PTO Exchange, Cash-Out initiatives, and Open Enrollment.

·       Support payroll activities, including 401(k) deferral management and resolution of discrepancies.

·       Produce engaging benefits communication materials, such as the Benefits Guide, recruiting slicks, and monthly newsletters.

·       Manage specialized programs, such as the Family Building Reimbursement Program, and oversee ACA 1095-C compliance.

·       Facilitate benefit training initiatives for employees and managers to promote understanding and engagement with benefits offerings.

·       Monitor and reconcile vendor invoices and claims tracking reports to maintain financial accuracy.

SUPERVISORY DUTIES

·       Supervise and manage the day-to-day performance of the Benefits and Leave Specialists, ensuring efficient and accurate execution of all benefits-related tasks. Provide training, guidance, and mentorship to team members to enhance their professional development, build expertise, and foster a collaborative and supportive work environment. Set clear performance expectations and goals aligned with organizational objectives, conducting regular check-ins and performance evaluations to track progress and address areas for improvement. Promote a culture of continuous learning by encouraging team members to stay updated on benefits trends, compliance regulations, and best practices. Serve as a point of escalation for complex benefits issues, providing strategic solutions and empowering team members to resolve challenges effectively. Ensure team compliance with internal policies, external regulations, and legal requirements, maintaining high standards of accountability and integrity. Collaborate with other departments to align team efforts with the organization’s broader goals and initiatives, ensuring seamless integration of benefits processes into overall business operations. Actively contribute to creating a positive employee experience by supporting team efforts that directly impact employee satisfaction, retention, and organizational success.

ADDITIONAL SKILLS & QUALIFICATIONS

Required Skills

·       Extensive knowledge of employee benefits and applicable laws.

·       Maintain current knowledge of EEO and Affirmative Action (AA) guidelines and laws, such as the Americans with Disabilities Act (ADA).

·       Excellent written and verbal communication skills.

·       Excellent organizational and time management skills.

·       Proficient with Microsoft Office Suite; experience with UKG and Monday.com preferred.

·       Strong attention to detail and thoroughness in completing work tasks.

·       Extensive work-related expertise, knowledge, or experience required to perform effectively in this role.

·       Analytical skills to address work-related issues and problems effectively.

·       Demonstrates reliability, responsibility, and a cooperative attitude.

WORKING CONDITIONS

Environmental Conditions

·       Working Conditions: The position primarily operates in a professional office environment with a standard workweek schedule. Regular use of office equipment, including computers, phones, and printers. May involve occasional exposure to tight deadlines or high-pressure situations, especially during Open Enrollment and compliance deadlines. Work is typically performed indoors with minimal exposure to hazards.

·       Physical Demands: Ability to sit for extended periods while working at a computer or attending meetings. Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office tools. Occasionally required to stand, walk, and reach with hands and arms. May need to lift or move objects weighing up to 10 pounds (e.g., binders, equipment).     

·       Special Considerations: Occasional travel may be required to attend conferences, training sessions, or company events. Flexibility to work extended hours during peak periods, such as Open Enrollment, ACA reporting deadlines, or audits. Must be able to manage multiple priorities effectively while maintaining focus and attention to detail in a fast-paced environment.

Strength Demands

·       Sedentary – 10 lbs. Maximum lifting, occasional lift/carry of small articles.  Some occasional walking or standing may be required.   Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

·       Stand or Sit; Walk; Repetitive Motion; Use Hands / Fingers to Handle or Feel; See

Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together. 

What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are.

We also believe in supporting our employees by offering a competitive and comprehensive benefits package. To explore the benefits we offer, please visit our website under the Careers section.

Happy - Be Infectious.

Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.

Helpful - Be Supportive.

Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.

Honest - Be Trustworthy.

Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.

Humble - Be Grounded.

Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.

Hungry - Be Eager.

Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.

Hustle - Be Driven.

Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)