Executive Sales Admin Coordinator

As an Executive Sales Admin Coordinator at Assistant Launch, you'll play a pivotal role in supporting our sales team by managing order processing and client relations, maintaining CRM data integrity, and assisting with sales team recruitment. You'll be responsible for ensuring that orders are processed swiftly, typically within 4 business hours, and that client communication is logged accurately and efficiently. Your organizational skills will be essential in tracking sales projects and preparing status reports for leadership, allowing the sales team to focus on meeting their goals.

To be considered for the Executive Sales Admin Coordinator position at Assistant Launch, you should have a minimum of 3 years of experience in administrative roles or project coordination. Proven skills in CRM management and data entry are crucial, along with strong organizational and time management abilities. Exceptional written and verbal communication skills are also required, along with a professional presence that enables you to effectively represent the company during client communications.

As an Executive Sales Admin Coordinator at Assistant Launch, you'll be joining a fully remote work environment that offers flexibility and independence. Our culture is built on support and collaboration, with quarterly team retreats and ongoing professional development opportunities. You can expect a robust, nourishing culture where your personal and professional growth is prioritized. Regular communication with the team ensures that you receive the support you need while also being placed in a dynamic, results-driven atmosphere.

To thrive in the Executive Sales Admin Coordinator role at Assistant Launch, strong organizational, communication, and project management skills are essential. The ability to multitask, prioritize deadlines, and work independently will help you navigate the fast-paced sales environment efficiently. Additionally, a background in sales support or customer service may enhance your effectiveness, as will proficiency in productivity tools and a problem-solving mindset to overcome challenges.

Absolutely! The Executive Sales Admin Coordinator position at Assistant Launch is fully remote, allowing you to work comfortably from anywhere while maintaining a schedule that aligns with Pacific Standard Time business hours. We value flexibility and understand the importance of work-life balance, which is why we offer Unlimited PTO and encourage our team to prioritize their well-being while ensuring that our clients receive exceptional support.

Prioritizing tasks effectively is key to the role of an Executive Sales Admin Coordinator. A great approach is to categorize tasks based on urgency and importance. I typically start my day by reviewing my to-do list and identifying high-priority activities, ensuring that tasks like order processing and client relations are handled first. Using project management tools can also help keep everything organized and visible.

In my previous role, I supported the sales team by streamlining the order processing system. I created templates for follow-up communications and ensured all orders were logged into the CRM within stipulated time frames. By tracking order statuses and facilitating communication with clients, I helped reduce the closing time for deals, contributing to overall team success.

I have experience with various CRM tools, including Setshape CRM, which helps in maintaining client records and tracking sales activities. Additionally, I am proficient in project management tools like Asana or Trello, and communication platforms such as Slack and Zoom, which facilitate collaboration and keep the team connected.

Handling difficult client communications requires patience and empathy. I always prioritize actively listening to the client's concerns and acknowledging their feelings. I then provide clear, concise solutions or alternatives, ensuring the client feels heard and valued. Maintaining professionalism is essential, as it reflects positively on our company.

In my last role, I was tasked with coordinating several projects for the sales team, including client reactivation campaigns and data entry initiatives. To manage my time effectively, I created a detailed project schedule and utilized weekly progress reports to track deadlines. This structured approach allowed me to stay on top of all tasks while ensuring that each project was completed on time.

I employ a variety of strategies to maintain data integrity in a CRM, such as routine audits to identify duplicates or outdated information. I ensure that new entries are made promptly and accurately and utilize templates for consistency in data input. Training team members on CRM best practices is also vital for upholding data integrity across the organization.

Effective communication in a remote team involves regular check-ins and updates. I advocate for adopting communication tools like Slack for day-to-day chats and Zoom for virtual meetings. I also suggest that we maintain a shared document or project management board so that everyone has visibility into tasks and deadlines. This fosters transparency and keeps the team aligned.

I was drawn to the Executive Sales Admin Coordinator position at Assistant Launch because of the company's mission to empower professionals and its focus on innovation. I admire the emphasis on personal and professional development, shown through initiatives like the Monthly Learning Allowance. I’m excited about the opportunity to contribute to a supportive culture that values growth and efficiency.

Maintaining motivation in a remote environment involves creating a structured routine and setting clear goals. I keep my workspace organized and limit distractions to enhance focus. I also take regular breaks to recharge and stay connected with colleagues through virtual social gatherings. Celebrating small wins together boosts morale and keeps the entire team motivated.

Project documentation is essential for ensuring clarity and continuity. I approach documentation by creating templates at the outset to ensure uniformity. As each project progresses, I update the documentation regularly, highlighting key milestones and decisions. This practice not only helps in tracking progress but also serves as a valuable reference for any future projects.