Executive Assistant

As an Executive Assistant at Axon, your primary responsibilities will include managing calendars, arranging travel, and ensuring effective communication with executives and team members. You'll also be responsible for organizing events, preparing meeting materials, and interacting with high-level contacts, all while maintaining confidentiality in sensitive matters. Your role is crucial in facilitating seamless operations within the Sales organization.

To qualify for the Executive Assistant position at Axon, you should have at least 5 years of experience in a similar role within a high-growth technology company, consulting firm, or investment banking. Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment are essential. Proficiency in Microsoft Office applications and excellent verbal and written communication skills are also required.

The Executive Assistant role at Axon is integral to supporting the company's mission of protecting life. By ensuring that the Sales Vice Presidents and other leaders can focus on critical tasks without the distraction of administrative burdens, you play a vital part in driving the organization’s goals forward. Your role helps facilitate communication, collaboration, and organization, which are key to Axon's overall effectiveness.

A typical day for an Executive Assistant at Axon is dynamic and varied. You'll start by checking emails and prioritizing tasks for the day, including managing calendars, scheduling meetings, and executing travel arrangements for your executives. Throughout the day, you'll interact with both internal teams and external partners, while also managing ongoing projects and assisting in organizational events. Adaptability and a proactive approach are key aspects of this role.

Axon offers a comprehensive benefits package for the Executive Assistant role that includes a competitive salary, 401k with employer match, discretionary paid time off, medical, dental, and vision plans, as well as fitness programs and mental wellness support. Employees also have access to continuous learning and development programs, alongside a supportive and engaging work environment.

When prioritizing tasks as an Executive Assistant, it's important to assess the urgency and impact of each task. I usually start by organizing my to-do list, categorizing tasks based on deadlines and the level of importance for the executives I support. Regular communication with team members and clear understanding of project timelines also greatly help in ensuring critical tasks are addressed promptly.

In a previous role, I faced a situation where multiple high-priority meetings were scheduled simultaneously. To handle this, I quickly communicated with the involved parties to determine if some meetings could be rescheduled. I created a master calendar overview for easy reference and ensured I had all meeting materials prepared in advance. This proactive approach allowed for a smooth resolution and maintained productivity.

Maintaining confidentiality is critical in my role as an Executive Assistant. I practice this by being vigilant about secure handling of sensitive documents and information. I also ensure that any confidential conversations take place in private settings and refrain from discussing sensitive matters outside the office environment. Upholding a high standard of professionalism is key.

I am proficient in various tools that are essential for an Executive Assistant, including Microsoft Office Suite for document preparation and scheduling, as well as task management software such as Asana or Trello. Familiarity with calendar management tools like Outlook or Google Calendar also helps me effectively coordinate schedules across different time zones.

In handling conflicts with executives, I believe in open communication and understanding their perspectives. I approach the matter softly and professionally, focusing on seeking a resolution rather than placing blame. I facilitate discussions that encourage solutions that benefit everyone, ensuring we remain aligned with our overall team objectives.

In my previous roles, I have successfully coordinated various corporate events, from team off-sites to executive dinners. This involves coordinating logistics, managing budgets, and working with vendors to ensure everything goes smoothly. I also focus on creating experiences that foster team bonding and align with company values.

Effective communication starts with clarity and consistency. I make it a point to establish regular check-ins and updates with the team and executives I support. Utilizing shared calendars, project management tools, and direct communication channels ensures everyone is informed and aligned on progress and priorities.

I am motivated by the impact of my work and the ability to enable the success of others. Being an Executive Assistant allows me to support leaders and contribute to larger team goals, and I find great satisfaction in ensuring operations run smoothly and efficiently. Knowing that my organizational skills can make a difference drives me to excel in this role.

I once managed several projects simultaneously, including scheduling various departmental meetings while also coordinating an employee retreat. To keep track, I relied on detailed planning through spreadsheets and prioritized tasks by deadlines. I delegated smaller tasks to other team members where appropriate to ensure all projects progressed smoothly and on time.

Adapting to changes in priorities requires a flexible mindset and being proactive. I maintain an adaptable calendar and to-do list, and I'm always ready to shift gears as needed. I communicate openly with those involved about the changes and adjust timelines accordingly to accommodate urgent requests without compromising quality.