Events & Execution Assistant

As an Events & Execution Assistant in New Braunfels, your primary responsibilities include coordinating and executing Group Sales events, managing communication between clients and our sales teams, leading event execution, and ensuring all details come together efficiently. You’ll also handle catering arrangements and support sponsorship activations, making sure they fit with national and regional agreements.

To qualify for the Events & Execution Assistant role in New Braunfels, you need to be at least 18 years old, have excellent communication skills, and be proficient in Microsoft Office Suite. Experience with Salesforce CRM is preferred but not required. A friendly personality and strong time management skills are essential to enhance client experiences.

While prior experience in events is beneficial, it is not strictly required for the Events & Execution Assistant role. We value passion, a proactive attitude, and the willingness to learn. Your enthusiasm for providing exceptional customer service will go a long way!

As an Events & Execution Assistant in New Braunfels, you should be able to lift and carry up to 50 pounds and perform various physical tasks such as standing, bending, and grasping. You'll also need to be comfortable typing at a speed of 40 words per minute with high accuracy.

The Events & Execution Assistant will manage a variety of events, including corporate outings, youth programs, and more. You will play a crucial role in ensuring that all aspects of each event are executed flawlessly, creating memorable experiences for groups and maintaining strong client relationships.

When answering this question, provide a specific example of an event you coordinated. Detail your role, the challenges faced, and how you overcame them. This shows your ability to handle pressure and logistics, key traits for the Events & Execution Assistant position.

To effectively answer this question, discuss your time management strategies. Mention techniques you use to keep organized, such as to-do lists or digital tools, and emphasize your ability to stay calm under pressure, which is crucial for an Events & Execution Assistant.

In response, highlight your customer service skills and ability to remain patient. Explain a situation where you navigated a difficult client situation successfully, showing empathy and finding a solution to meet their needs.

Describe your familiarity with any event planning tools, including Microsoft Office Suite and Salesforce CRM. If you have used industry-specific software, mention it and how you leveraged these tools to enhance event execution and coordination.

You can answer this by outlining your communication methods, such as regular check-ins with team members and using clear messaging. Illustrate your commitment to acting as a central communication hub and ensuring everyone is on the same page for the Events & Execution Assistant role.

Discuss your approach to gathering feedback post-event. Explain how you collect client feedback, analyze data from the event, and use this information to improve future events, emphasizing continuous improvement—important for the Events & Execution Assistant.

Share your experiences working with vendors, including how you established relationships, negotiated terms, and ensured event components met your standards. Being detail-oriented is vital for the Events & Execution Assistant, so emphasize these skills in your example.

Mention specific strategies such as creating a timeline or checklist for tasks. Illustrate your ability to compartmentalize tasks and focus on priorities, an essential skill for an Events & Execution Assistant dealing with various responsibilities.

Discuss any previous involvement in sponsorship response, including how you ensured branding alignment and satisfied both sponsors and clients. This reveals your understanding of the distinct needs in managing sponsorships, essential for this position.

Tailor your response to express enthusiasm for the role. Mention your passion for events, how you connect with the park's mission, and your desire to contribute to creating unforgettable experiences, resonating with the essence of the Events & Execution Assistant role.