Cultural Planning Coordinator

Job Description

JOB TITLE:  Cultural Planning Coordinator

DEPARTMENT:  Community Services

POSTING NUMBER:  106719

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Full Time Permanent

HOURS OF WORK:  35-hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of West Tower

SALARY GRADE:  4

HIRING SALARY RANGE:  $78,979.00 - $88,852.00 per annum

MAXIMUM OF SALARY RANGE:  $98,724.00 per annum

JOB TYPE:  Management and Administration

POSTING DATE:  April 17, 2025

CLOSING DATE:  May 5, 2025

AREA OF RESPONSIBILITY:

The Cultural Planning Coordinator is a key member of the Cultural Services Division, serving as a bridge between the City and the Brampton arts community. They are responsible for facilitating communication and collaboration, that supports the City’s vision for arts and culture as a vital component of building a vibrant, sustainable and livable city. 

Reporting to the Manager, Culture Planning and Partnerships, this role will deliver partnership programs to support Brampton’s creative community of practice; coordinate arts granting programs; facilitate relationship management and partnership development, lead community relations, and maintain portfolio administration in alignment with corporate policy.

• Coordinate City-led partnership programs for the arts community, developing Brampton’s creative community of practice, celebrating their work and administering access to City supports and services.
• Collaborate with stakeholders to ensure that programs are inclusive and represent the community’s diversity.
• Cross-departmental collaboration with Tourism and Events to recognize and celebrate the work of Brampton’s creative community of practice in driving tourism and civic celebrations.
• Collaboration with the Brampton Arts Organization, to ensure programs are complementary in objectives and audiences.
• Regularly review program criteria and offerings, provide recommendations to leadership for improvements, and implement approved changes.
• Build a community network through sustained engagement of program participants.
• Monitor and evaluate the success of partnership programs, collecting data to assess and support the preparation of reports on their impact.

• Serve as the arts community’s point of contact for arts granting programs within the City.
• Regularly review grant criteria, recommend criteria adjustments to leadership and implement approved changes.
• Facilitate information sessions and provide guidance to applicants.
• Review applications for eligibility, facilitate customer service outreach to rectify minor issues.
• Recruit and train evaluators and facilitate evaluation processes.
• Participate in allocations processes and support the development of funding recommendations for approval.
• Communicate with applicants regarding the outcome of their applications. Provide opportunity for feedback and facilitate contracting with successful applicants.
• Maintain engagement with arts grantees throughout the duration of grant cycles.
• Attend events, programs and projects of arts grantees where possible, representing Cultural Services.
• Monitor and evaluate the success of arts grants, collecting data to assess and support the preparation of reports on the impact of arts funding.
• Develop and implement new arts grants and related opportunities as directed by leadership.

• Proactively gather knowledge regarding participants in the arts community, making contact and building relationships.
• Build and maintain a database of arts community contacts and track relationship management.
• Maintain consistent engagement with key stakeholders, fostering trust and collaboration.
• Identify potential partnership opportunities between arts community contacts and the City, brokering further discussions as appropriate.
• Host Cultural Services meetings for the arts community, providing updates on City business and a platform for engagement and sector discussion.
• Support leadership in relationship building and management with broader sector stakeholders and other levels of government and non-governmental organizations.

• Coordinate with Strategic Communications staff and other staff as required to promote partnership programs, arts granting programs, and other key initiatives.
• Develop materials and collateral to support promotions.
• Undertake research and outreach to identify and engage underrepresented groups and strategically increase program interest and participation.
• Serve as a spokesperson or representative for Cultural Services at community events, raising awareness of the division and its role in supporting arts in Brampton.
• Represent Cultural Services on boards, committees, working groups and at meetings, providing municipal updates and facilitating dialogue between the City and arts community.

• Maintain organized and up-to-date program files in alignment with corporate records retention policy.
• Prepare reports, briefs, presentations, and other materials as required.
• Manage vendor procurement in accordance with corporate policy and oversee vendor performance in delivering products and services to support program operations.
• Manage staff to support program operations, including scheduling, training and performance review.
• Monitor and track program budgets within approved authority.
• Support the annual operating and capital budget submission process.
• Perform other related duties as assigned.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree in a related discipline (i.e. Arts, Arts Administration, Public Relations) or a combination of education and experience.

EXPERIENCE:

• 3-5 years of relevant work experience in a related field.

OTHER SKILLS AND ASSETS:

• Excellent relationship building and management skills, with a high level of political acuity.
• Excellent communications skills, with ability to speak, write and present to a wide variety of audiences.
• Experience coordinating partnership and/or grant programs.
• Experience planning and facilitating meetings and events.
• Ability to creatively and strategically identify program and partnership opportunities, and effectively broker conversations to explore them.
• Ability to effectively oversee and direct program teams.
• Excellent time management skills with ability to prioritize responsibilities and meet deadlines.
• Strong organization and data management skills.
• High levels of initiative, with ability to work independently and as part of a team.
• Multi-lingual skills are considered an asset.

**Various tests and/or exams may be administered as part of the selection criteria.

LI-SE

#LI-Hybrid

Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online by clicking the button above  quoting reference #106719 by May 5, 2025  and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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