Assistant Deputy Agency Chief Contracting Officer

The Assistant Deputy Agency Chief Contracting Officer (ADACCO) at the NYC Department of Youth and Community Development (DYCD) is primarily responsible for managing and overseeing the processing of over 400+ contract management actions each year. This includes coordinating with various program units and contractors to ensure the preparation, distribution, and collection of all necessary procurement documents. Additionally, the ADACCO ensures that all technical specifications comply with Citywide regulations and acts as a liaison with oversight agencies for compliance purposes.

To qualify for the Assistant Deputy Agency Chief Contracting Officer (ADACCO) role at DYCD, candidates must possess a baccalaureate degree from an accredited college along with four years of professional experience in areas like program evaluation or contract management. At least 18 months should be in an administrative, managerial, or supervisory capacity. Alternatively, candidates with a high school diploma and six years of relevant professional experience are also eligible, provided they meet the same supervisory requirement.

The Assistant Deputy Agency Chief Contracting Officer (ADACCO) plays a crucial role in ensuring that human service contractors receive timely payments for essential services they provide to the community. By effectively managing contract actions and overseeing compliance with regulatory standards, the ADACCO helps maintain a robust network of community-based organizations, ultimately contributing to the alleviation of poverty and fostering opportunities for New Yorkers to thrive.

Candidates for the Assistant Deputy Agency Chief Contracting Officer (ADACCO) position at DYCD must demonstrate a solid foundation of professional experience, specifically in program evaluation or contract negotiations. This should include at least 18 months of experience in an administrative or managerial capacity or as a supervisor of professional personnel in relevant fields, ensuring that applicants are well-prepared for the responsibilities of the role.

The Assistant Deputy Agency Chief Contracting Officer (ADACCO) role is vital at the NYC Department of Youth and Community Development (DYCD) because it directly influences the agency’s ability to operate efficiently and transparently. By ensuring proper contract management and compliance, the ADACCO safeguards against potential issues that could hinder service delivery to vulnerable populations in New York City, thereby enhancing the overall impact of the agency's programs.

Certainly! When answering this question, provide specific examples of your past experiences where you successfully managed contracts. Highlight any challenges you faced and how you navigated them, while emphasizing your abilities in coordination, compliance, and communication with stakeholders.

In your response, discuss the methods you utilize to keep updated on Citywide regulations. Explain how you implement these regulations into your daily tasks and the systems you have in place to monitor compliance, ensuring all documentation meets necessary standards.

For this question, share a relevant story that showcases your coordination skills. Focus on the challenges you faced while working with diverse groups and how you successfully aligned their interests for a common goal. Highlight your communication strategies in navigating this situation.

Discuss qualities such as strong communication, attention to detail, and exceptional organizational skills. You can also mention the importance of being able to navigate complex regulatory environments and foster positive relationships with contractors and oversight agencies.

Explain your conflict resolution strategy, which should include active listening, seeking to understand the contractor's perspective, and finding mutual ground. Demonstrate your diplomatic approach and ability to negotiate effectively to achieve a satisfactory resolution.

Mention specific tools or software you've used for contract management. Describe how you utilized these tools to streamline processes, track contract performance, or ensure compliance, showcasing your technical aptitude in the role.

Talk about your organizational methods, such as creating task lists, utilizing planning tools, or setting deadlines to ensure you manage multiple contracts effectively. Emphasize your ability to remain focused and adaptable in a fast-paced environment.

Detail a specific example where you played a crucial role in negotiations. Outline the strategies you employed that led to a successful outcome, underlining your negotiation skills and how your efforts directly benefited the organization.

Share your approach to maintaining clear communication with stakeholders. This could include regular updates, meetings, or utilizing project management tools to keep everyone informed, ensuring that all parties are aligned and on the same page.

Discuss your proactive strategies, such as subscribing to relevant publications, attending workshops, or participating in professional organizations. Emphasize your commitment to continuous learning to stay informed about regulatory changes that impact contract management.