Compliance and Reporting Specialist

The Compliance and Reporting Specialist at NYCHA is pivotal in ensuring contractor adherence to compliance standards. This includes analyzing payroll documentation, reviewing procurement documents to evaluate contract compliance, conducting site visits, and coordinating training related to prevailing wage enforcement. Essentially, you’ll be involved in various compliance-related tasks that uphold the integrity of contracts and ensure that NYCHA meets all regulatory requirements.

To qualify for the role of Compliance and Reporting Specialist at NYCHA, candidates must have a high school diploma along with three years of relevant experience. Alternatively, an associate degree coupled with investigative experience or a bachelor's degree is also acceptable. Candidates should have experience in investigating criminal or fraudulent activities, evaluating credit histories, or conducting thorough research to uncover unethical behavior. This diverse range of qualifications ensures you’re equipped to handle the rigors of this position.

A typical day for a Compliance and Reporting Specialist at NYCHA blends analytical work with real-world inspections. You might start with audits of payroll records and then review procurement documentation. Site visits to housing developments are common, where you monitor contractor compliance firsthand. Your day may also involve responding to inquiries about prevailing wage laws and preparing reports for HUD. The balance of desk work with fieldwork ensures you stay engaged and connected with the community.

Key skills for a Compliance and Reporting Specialist include analytical thinking, attention to detail, and strong communication abilities. Proficiency in evaluating complex documents and recognizing compliance issues is critical. Additionally, having a deep understanding of procurement regulations and prevailing wage laws will greatly benefit you in this role. Adaptability and the ability to work well in a team will also enhance your effectiveness in supporting NYCHA’s mission.

Yes, the Compliance and Reporting Specialist position at NYCHA provides several opportunities for professional growth. As you gain experience and demonstrate your abilities, there are pathways to advance into higher-level compliance or managerial roles. Moreover, NYCHA supports continuous learning and training, which can help you acquire new skills and knowledge, further enhancing your career trajectory in the compliance field.

In prioritizing compliance tasks, I first assess deadlines and the severity of compliance issues. I categorize tasks based on urgency and impact on contractor performance. Establishing clear communication with my supervisor and team helps ensure that everyone is aligned on priorities and that critical tasks receive timely attention.

In a previous role, I encountered a situation where contractor payroll documents contained discrepancies. I conducted a thorough audit and uncovered several instances of non-compliance with prevailing wage laws. I communicated my findings to the supervisor, ensuring corrective measures were taken, and facilitated training for the contractor on best practices to prevent future occurrences.

To enforce regulatory compliance, I would implement a proactive approach, starting with regular audits and assessments. Creating a compliance checklist can help track required documents and deadlines. Additionally, fostering an open line of communication with contractors regarding regulations ensures they understand their responsibilities, making compliance a collaborative effort.

To handle conflicting priorities, I utilize time management techniques such as creating a priority list and utilizing project management tools. I communicate effectively with my team to understand the context of each task, ensuring that the most mission-critical issues are addressed first while still maintaining momentum on less urgent tasks.

I have extensive experience with payroll documentation analysis. In my previous role, I regularly reviewed contractor payroll submissions to ensure compliance with regulations. This involved validating calculations, verifying classifications, and identifying any discrepancies. Saying in close collaboration with account teams helped streamline the review process.

When training contractors on compliance issues, I would create a structured, engaging training program that includes hands-on examples, clear explanations of relevant laws, and opportunities for dialogue. I believe using real-life case studies enhances understanding. Providing accessible resources for reference after training can also aid in ensuring compliance.

I find project management tools, compliance tracking software, and document management systems invaluable for maintaining compliance standards. These tools allow for better organization, tracking of tasks, and increased collaboration among team members. Additionally, familiarity with spreadsheets enhances data analysis capabilities, which is crucial in compliance roles.

I make it a priority to stay informed about compliance regulations by subscribing to relevant newsletters and joining professional organizations within the compliance field. Attending workshops and training seminars also keeps my knowledge current. I set aside time to read industry publications regularly to ensure I am aware of any significant changes.

I have worked closely with government agencies in my previous roles, particularly in compliance auditing and report preparation. This experience has given me a deep understanding of regulatory expectations and the importance of accuracy in submissions. Collaborating with these agencies has honed my communication skills and taught me how to navigate complex regulatory environments effectively.

I am motivated by the opportunity to uphold integrity within the industry and make tangible impacts through my work. Knowing that my efforts contribute to better compliance standards, protect public funds, and foster ethical practices in contracting is very fulfilling. The dynamic environment of compliance ensures that there's always a new challenge to overcome, which keeps me engaged and passionate about my role.