Senior Executive Assistant

As a Senior Executive Assistant at Clarivate, you will be responsible for diverse tasks including preparing reports and presentations, coordinating meetings and events, maintaining communication with stakeholders, managing travel logistics, and ensuring the efficient operation of executive calendars. Your role will be administrative yet pivotal, making sure that our General Counsel and legal team can operate smoothly and effectively.

To be considered for the Senior Executive Assistant position at Clarivate, candidates should possess a minimum of 3 years of experience providing administrative support in fast-paced environments. Proficiency in the Microsoft Office suite is essential, especially in Outlook, Word, Excel, and PowerPoint. Additional qualifications such as an Associate’s degree or higher, knowledge of legal processes, and familiarity with public company boards will enhance your candidacy.

In the Senior Executive Assistant role at Clarivate, you will play a key supportive role within the Legal, Risk & Compliance (LRC) team. You'll collaborate closely with legal professionals, ensuring that executive decision-making is backed by accurate and timely information. This role helps maintain the operational integrity of the LRC team, which functions as strategic partners to our stakeholders.

While experience with board management software such as Boardvantage or Diligent is not strictly necessary for the Senior Executive Assistant position at Clarivate, it is highly beneficial. Familiarity with these tools will help you better manage communications and logistics regarding the interaction with our public company’s board of directors, thus enhancing your effectiveness in the role.

A typical day for a Senior Executive Assistant at Clarivate involves a mix of strategic planning and meticulous scheduling. You'll begin by reviewing executive calendars, coordinating meetings, preparing key reports, and ensuring that all logistics align with executive priorities. Communication is a constant, whether handling inquiries from stakeholders or finalizing travel arrangements, making each day dynamic and engaging.

When answering this question, emphasize specific situations where you provided support to senior executives. Discuss your organizational skills and how they helped streamline operations. You might mention particular tools you used or processes you implemented to improve efficiency.

Demonstrate your time management skills here. Talk about how you assess urgency and importance, perhaps using tools like priority matrices or project management software. Provide examples of how you have handled competing tasks in past roles.

Be specific about the software you are familiar with, particularly the Microsoft Office suite. For instance, mention how you’ve used Excel for budgeting or PowerPoint for creating impactful presentations. Illustrate how these tools have facilitated executive operations.

Share a concise anecdote that highlights your problem-solving skills and ability to remain calm under pressure. Focus on the challenge, your thought process, the actions you took, and the positive outcome.

Discuss your awareness of confidentiality protocols and the importance of discretion in an executive assistant role. Share specific strategies you've employed to safeguard sensitive data, be it through secure digital practices or relevant training.

Explain your methodical approach to calendar management, stressing your organizational skills. Give examples of how you've streamlined scheduling, resolved conflicts, and ensured executives are prepared for meetings.

Convey your adaptability and proactive communication style. Describe how you would quickly reorganize appointments, notify affected parties, and suggest alternatives without compromising the executive's time.

Outline your event planning process, from initial coordination to execution. Mention how you handle logistics, communicate with attendees, and ensure follow-up on outcomes, showcasing your attention to detail.

Talk about methods you employ for ongoing personal development in communication skills, such as workshops, online courses, or real-world practice. Highlight the importance of tailoring your communication style to different audiences.

Share your enthusiasm for Clarivate's mission and values. Discuss how your skills align with their needs and express your desire to support the General Counsel and the LRC team. Make it personal by connecting your background to the responsibilities of the role.