Senior Lease Administrator

As a Senior Lease Administrator at Compass, your primary responsibilities will include managing the preparation of the monthly rent roll, conducting detailed invoice reviews, and ensuring that operating expenses align with lease terms. You'll communicate with landlords about lease payments and perform full-scope audits for corporate leases. Your role also entails preparing reports of findings and leading the team in preparing Common Area Maintenance (CAM) reconciliations, ensuring all transactions adhere to Compass's standards.

To qualify for the Senior Lease Administrator position at Compass, candidates should possess a college degree alongside 5-8 years of relevant experience in lease administration or a similar role. Familiarity with United States lease practices and strong organizational skills are essential. Proficiency in Microsoft Office and Google products is also necessary, as is the ability to analyze multiple information sources while exercising sound judgment.

At Compass, a Senior Lease Administrator will work in a vibrant and collaborative environment situated in New York City. The culture is energetic and focuses on diversity, equity, inclusion, and personal growth. You'll be encouraged to share knowledge, provide insights for improvement, and play a pivotal role in the overall success of the Lease Administration team while enjoying the support of various workplace benefits.

Compass is committed to the professional growth of its employees, including those in the Senior Lease Administrator role. Opportunities include participation in incentive programs, access to training programs to enhance skills, mentorship initiatives, and the chance to be involved in diverse projects that foster innovation and personal development. All these contribute to a supportive career trajectory within the company.

The compensation for a Senior Lease Administrator at Compass ranges from $57,000 to $85,500 annually, based on experience and skills. The benefits package is robust, featuring medical, dental, and vision coverage, a 401(k) plan, paid vacation, holiday leave, and a variety of other perks such as fertility benefits, pet insurance, and support programs for parents. Compass ensures that employees’ overall wellbeing is prioritized.

When answering this question, provide specific examples of your previous roles in lease administration, highlighting the responsibilities you managed. Emphasize your familiarity with lease terms, invoicing, and any software you’ve used to track and analyze lease data, particularly if it involved a large portfolio.

Discuss your systematic approach to verifying data, including cross-referencing invoices against lease agreements and performing checks on expense reports. Share examples where your attention to detail prevented errors and led to improved operational processes.

Describe your communication style and provide examples of how you've successfully resolved disputes or clarified issues with landlords. Highlight your ability to listen actively and convey information clearly, building positive relationships through professionalism and transparency.

Explain your method for breaking down complex lease agreements into understandable components, allowing you to assess risks and obligations effectively. Acknowledge any tools or resources you use to aid your understanding and ensure that all terms are adhered to accurately.

Provide an overview of your audit experience, mentioning specific audits you've conducted, the scope of those audits, and the methodologies you used. Discuss how your findings contributed to operational improvements or cost savings for your organization.

Share a compelling story about a process you identified as needing improvement. Outline the steps you took to assess the situation, implement change, and what the outcome was. Highlight the impact your actions had on the team and the overall efficiency of lease administration.

Discuss your organizational skills and any systems you use to prioritize your workload. Mention specific techniques, such as using project management software or creating priority lists that enable you to focus on critical tasks while meeting deadlines.

Mention any specific lease administration software you've used, such as Visual Lease, and highlight your proficiency with Microsoft Excel or Google Sheets. Talk about how these tools have enhanced your efficiency in managing lease portfolios and conducting reconciliations.

Emphasize your commitment to continuous learning by discussing webinars, industry publications, or professional organizations that you follow. Highlight how staying informed about changes in regulations helps you ensure compliance and improve lease administration processes.

Share a specific example of a tough negotiation, detailing the context and how you approached it. Highlight the strategies you employed to reach a favorable conclusion for both parties, and the skills you utilized to maintain a professional rapport throughout the process.