Administrativec Coordinator

About Us

Cooper University Health Care is an integrated healthcare delivery system serving residents and visitors throughout Cape May County. The system includes Cooper University Hospital Cape Regional, three urgent care facilities; Cape Regional Physicians Associates with primary care and specialty care providers delivering services in multiple locations throughout Cape May County; The Cancer Center at Cooper University Hospital Cape Regional, the Claire C. Brodesser Surgery Center; AMI at Cooper, Miracles Fitness and numerous freestanding outpatient facilities providing wound care, lab, and physical therapy services. We have a commitment to our employees by providing competitive rates and compensation programs.  Cooper offers full and part time employees a comprehensive employee benefits program, including health, dental, vision, life, disability, retirement, on-site Early Education Center (employee discount), attractive working conditions, and the chance to build and explore a career opportunity by offering professional development.

Cooper University Hospital Cape Regional is accredited by and received the Gold Seal of approval from The Joint Commission.

Short Description

The Administrative Coordinator plays a vital role in supporting the efficient operation of the office by managing administrative tasks and facilitating/supporting performance improvement plans, while developing and executing them.  This role requires excellent organizational skills, strong communication abilities, and the ability to multitask in a fast-paced environment. 

Experience Required

• Performs all duties as required for the Vice President and Administrative team as directed. Completes special projects as assigned.  Provides administrative support to the Leadership team and as assigned. Types and/or composes memos, letters and other correspondence from a general idea.
• Provides property management for company assets.  Coordinates furniture & fitting orders for building projects and functions as a liaison and documents work of vendors, consultants, and other participants.
• Acts as a liaison between the ambulatory offices, Admin, and HR
• Conducts regular updates, provides agendas, and maintains accurate and complete minutes or issues lists, processes and tracks invoices.
• Perform office and clerical duties, and facilitate communication between external and internal stakeholders such as customers, employee teams, vendors, and lenders. 
• Help track expenses, process invoices and plan for future budget needs, identify cost-saving opportunities.

• Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.

• Assists in the preparation of reports and presentations and aids in the budgeting process

• Resolves administrative problems by analyzing information and identifying and communicating solutions
• Directs administrative productivity in accordance with management directives

• Accomplishes department and organization mission by completing related tasks and projects as needed.

Education Requirements

• High school diploma or equivalent required; Associate's degree preferred

Special Requirements

• Proficiency in computer applications, including electronic health records (EHR) software (EPIC)
• Experience in a medical office or healthcare setting preferred.