Office Coordinator, Part Time

As an Office Coordinator at DEPT®, your main responsibilities include managing daily office operations, maintaining supplies and inventory, organizing local social events, and welcoming new team members. Your goal will be to create a positive environment where employees feel heard and engaged.

To qualify for the Office Coordinator position at DEPT®, you should have at least 1 year of administrative or executive assistant experience, outstanding attention to detail, strong written and verbal communication skills, and be proficient in Google Drive and Excel. A knack for multitasking and a passion for fostering a positive atmosphere are also key!

The Office Coordinator position is based in our Denver, CO office and requires you to be present in person. While the role is part-time, you will need to be on-site to manage office operations and engage with your colleagues directly.

The Office Coordinator role at DEPT® is part-time, starting with a commitment of 16 hours per week. There is flexibility in the schedule to accommodate events or meetings, but the position primarily requires you to be available during regular business hours in the office.

As an Office Coordinator at DEPT®, you can expect a supportive work culture that values diversity and inclusion. You’ll also receive competitive hourly pay, opportunities for growth, and the chance to contribute to purpose-driven projects that align with your values.

To prioritize tasks effectively as an Office Coordinator, I assess the urgency and impact of each task. Using to-do lists or digital tools helps me stay organized, ensuring that critical office operations are addressed promptly while also making time for long-term projects. Communicating with my team about their needs is essential to stay aligned.

In my previous role, I faced a challenge when we had a staffing shortage during a busy period. By stepping in to manage essential tasks and organizing a temporary volunteer schedule, I ensured that our operations continued smoothly. This experience taught me the importance of flexibility and teamwork.

Maintaining a positive office atmosphere involves regular engagement with coworkers through informal check-ins and the organization of fun activities. Recognizing achievements and encouraging open communication also fosters a supportive environment where everyone feels valued.

When conflicts arise between team members, I believe addressing the situation openly and constructively is key. I aim to mediate discussions, allowing each party to express their views, which helps in finding common ground and resolving misunderstandings effectively.

In my previous positions, I managed office budgets for supplies and events, ensuring we stayed within financial limits while maximizing impact. This included tracking expenses, forecasting future needs, and finding cost-effective solutions without sacrificing quality.

I regularly conduct inventory checks and track usage patterns to determine when supplies should be restocked. Keeping an organized inventory list helps me manage reorders efficiently, ensuring that the office is always well-equipped to meet the needs of the team.

Welcoming a new employee involves providing them with a brief orientation, introducing them to team members, and ensuring their workspace is ready and equipped. I would also take them on a tour of the office, highlighting essential areas such as the kitchen, meeting rooms, and communal spaces to make them feel comfortable.

I believe my passion for fostering a positive and engaging work environment aligns perfectly with DEPT®'s mission. My experience in administrative roles, attention to detail, and commitment to promoting teamwork and collaboration make me a great fit for the Office Coordinator position.

To manage office events effectively alongside daily responsibilities, I would create a timeline with clear tasks and delegate where possible. Prioritization is key, ensuring that both event preparation and routine office operations are handled without compromise.

For organization and scheduling, I typically use tools like Google Calendar for scheduling meetings and deadlines, as well as task management software like Asana or Trello to keep track of tasks and projects in a collaborative manner.