Payroll Coordinator
Donor Network West’s mission is to save and heal lives through organ and tissue donation for transplantation and research.
At Donor Network West, we're looking for people who embody our core values: passion, excellence, equity and inclusion, and relationships. We welcome diverse perspectives and foster an environment of collaboration and service.
POSITION SUMMARY
The Payroll Coordinator is responsible for processing all aspects of a bi-weekly payroll in compliance with all applicable federal and state laws and requirements, as well as DNWest’s organizational policies and procedures. As part of a two-person payroll team, this position must work closely with Human Resources and Finance, and with a purpose to support the mission and core values of DNWest.
- Responsible for the weekly processing and accuracy of two bi-weekly payrolls on alternating weeks, including garnishments, benefits, timecard review, and taxes consistent with Federal and California wage and hour laws. Processes manual off cycle checks.
- Assists with improving operations, including the decrease of payroll processing time, streamlining work processes and works cooperatively to provide quality customer service.
- Processes monthly fringe benefits and benefit reconciliations.
- Train managers and staff on timecard processing.
- Ensures accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, and time off accruals.
- Submits bi-weekly 403(b) contributions and reconciles health insurance deductions to monthly statements. Creates and runs monthly reports.
- Maintains all payroll records according to federal and state laws and requirements, as well as DNWest’s organizational policies and procedures.
- Keeps up with ongoing legislative changes which affect payroll.
- Knowledge and experience with complex payroll administration
- Extensive knowledge of California and Nevada federal wage and hour laws, payroll and tax laws and regulations, and Internal Revenue Service (IRS) code pertaining to payroll issues.
- Able to communicate and present information to employees and management in a clear and concise manner both in writing and verbally. Possesses strong interpersonal skills.
- Able to understand how employment, benefits, and time off requirements and policies effect accurate time reporting and to communicate such when troubleshooting issues with employees and managers.
- Proactive team player who supportive of upholding the core values of the organization which include passion, excellence, DEI, and relationships.
- Strong attention to detail.
- Able to plan work and prioritize effectively being self-directed and self-managed in meeting tasks, duties, deadlines, and responsibilities.
- Able to work flexible schedules as needed.
- Strong “customer service” approach to all aspects of the job.
- Bachelor’s degree in accounting, Finance, Business Administration, or in related field is preferred.
- Minimum of 5 years payroll processing experience.
- American Payroll Association Certification (APA) - Fundamental Payroll Certification (FPC)/ Certified Payroll Professional (CPP) and experience with healthcare payroll preferred.
- High proficiency in Microsoft Office. Experience with computerized payroll processing and report writing systems.
- UKG payroll software experience preferred.
Provided compensation data is subject to change based on location and work status. Salary data provided by third party sites do not accurately reflect our pay structure.
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At Donor Network West, we're not just about organ and tissue donation; we're about making a real impact in people's lives. We're currently searching for a detail-oriented Payroll Coordinator to join our team in San Ramon, CA. In this role, you’ll be responsible for processing all aspects of our bi-weekly payroll while ensuring compliance with federal and state laws, as well as our internal policies. As part of a dedicated two-person payroll team, you’ll collaborate closely with our Human Resources and Finance departments. Your day-to-day responsibilities will include managing payroll processing, handling garnishments and benefits deductions, and training managers and staff on timecard processing. With a focus on improving operational efficiencies, your attention to detail will ensure the accuracy of payroll records, while you keep up with any legislative changes affecting payroll. If you are a team player with strong customer service skills and at least 5 years of payroll processing experience, we want you to help us fulfill our mission of saving and healing lives. Join us, where passion meets purpose at Donor Network West!
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To save and heal lives through organ and tissue donation for transplantation and research.
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