Executive Administrative Assistant

Overview

Porex is on a mission to make the world safer, healthier and more productive. Porex is a global leader in developing custom-engineered porous polymer solutions that turn into high-value functional components in our customers’ end products. We combine our expertise in filtration, venting, wicking, absorption, and diffusion with our customers’ unique innovations to help turn their next-generation product ideas into reality. Engineers at over 1,500 global manufacturers trust Porex for unique components across a wide variety of device applications in the life sciences, consumer, and electronics markets to give their products a competitive edge.

Reporting to the President of Porex, the Executive Administrative Assistant provides high-level administrative support to the Porex leadership team, managing complex schedules, coordinating meetings, handling confidential correspondence, preparing reports, making travel arrangements, and ensuring the smooth operation of their daily activities. This role requires strong organizational skills, excellent communication, and proficiency in MS Office software. Hybrid: 2 days a week remote and 3 days a week onsite in either our Fairburn, GA or Colonial Heights, VA location.

Responsibilities

Calendar Management: Proactively manage executive schedules, including scheduling meetings, appointments, and conference calls, while considering time zone differences and priorities. 

Correspondence Management: Draft, edit, and distribute professional correspondence, including emails, letters, and memos, ensuring accuracy and appropriate tone.

Meeting Coordination: Prepare agendas, distribute meeting materials, take detailed minutes, and follow up on action items.

Travel Arrangements: Arrange complex domestic and international travel, including booking flights, accommodations, ground transportation, and managing itineraries.

Expense Reporting: Process and submit expense reports in accordance with company policies.  

Document Management: Organize and maintain electronic and physical files, ensuring confidentiality and easy retrieval of important documents.

Project Support: Assist with project management tasks, including research, data compilation, and presentation preparation.

Communication Management: Screen phone calls, manage incoming emails, and direct inquiries to appropriate parties.

Office Administration: Order office supplies, coordinate office services, and maintain office equipment.

Qualifications

• Bachelor’s Degree in Business Administration or a related discipline preferred.
• 10+ years of administrative experience

• Exceptional Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively. 

• Excellent Communication Skills: Strong written and verbal communication skills to interact with internal and external stakeholders at all levels.

• Proficiency in Microsoft Office Suite: Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.

• Discretion and Confidentiality: Ability to handle sensitive information with utmost confidentiality.

• Attention to Detail: High level of accuracy and meticulousness in all tasks.

• Adaptability and Flexibility: Ability to adjust to changing priorities and work effectively in a fast-paced environment.

More About Filtration Group

Filtration Group is on a mission to make the world safer, healthier and more productive. With a passionate workforce, global footprint and world class engineering and manufacturing capabilities, we are driving innovation and developing solutions across a broad spectrum of applications in the fast-growing and rapidly-evolving global filtration industry. We are committed to maintaining an entrepreneurial culture built on a foundation of trust and in which our leaders exhibit a strong bias for action.   

The Company began in 2009 and has rapidly grown organically and through a thoughtful acquisition strategy to be a global leader in the highly attractive filtration industry. Filtration Group has the broadest portfolio of solutions in the industry and has had a particular focus on building a leading platform of solutions focused on the Life Sciences and Indoor Air Quality end markets which are rapidly growing in the current market environment. Filtration Group produces mission critical products with high replacement rates.  Over 80 percent of the Company’s revenue comes from replacement / consumable products, many of which are specified into customer’s products or processes.  With revenues over $2 billion, Filtration Group is consistently recognized as the fastest growing and one of the largest filtration businesses in the world and has a global footprint of 141 facilities in 28 countries. Filtration Group has over 10,000 employees who are united in their Mission to make the world safer, healthier and more productive.