Bid Coordinator - 12 month FTC

As a Bid Coordinator at Fulkers Bailey Russell, your main responsibilities will include planning and managing bid workloads alongside the Bid Manager, ensuring compliance for all bid materials, and producing high-quality proposals and presentations. You will also be responsible for the daily OJEU and portal searches to identify relevant opportunities and managing the bid submission portals. Additionally, you’ll collaborate with marketing and technical teams to produce engaging and consistent bid materials.

To thrive in the Bid Coordinator role at Fulkers Bailey Russell, it’s essential to have established experience in a professional services environment. Strong written communication skills, proficiency in Adobe InDesign and the Microsoft Office Suite, and an ability to manage time efficiently are key qualifications. Creativity and the capacity to work both independently and as part of a team will greatly enhance your contributions to the bidding process.

At Fulkers Bailey Russell, the culture is built on support and personalization. As a Bid Coordinator, you’ll be encouraged to grow personally and professionally within a team that cares. We emphasize diversity and inclusion, celebrating the uniqueness each member brings. Our commitment to social responsibility and positive impacts means you’ll feel valued and satisfied as you contribute to meaningful projects.

Success for a Bid Coordinator at Fulkers Bailey Russell is measured through the quality and compliance of bid submissions, the efficiency of bid management processes, and the ability to identify and capture new opportunities. Regular feedback and performance reviews will inform how effectively you are achieving these goals, ensuring you have all the resources and support you need to succeed.

Fulkers Bailey Russell offers a compelling array of benefits for Bid Coordinators, including 33 days of holiday, health cover from day one, and additional perks like a salary review and annual bonuses. Your professional growth is important to us, so we also cover membership fees for relevant professional bodies and provide training opportunities that support your continuous career development.

In answering this question, highlight specific examples of bid writing experiences where you successfully contributed to the process. Discuss your approach to ensuring compliance and quality in submissions and any tools you used, such as Adobe InDesign or other software relevant to bid documentation.

For this question, emphasize your organizational skills and strategies such as prioritizing tasks based on urgency and using project management tools to keep track of deadlines. Provide an example of a time you successfully juggled multiple bids or projects, showcasing your time management prowess.

Describe your systematic approach to quality assurance. This may include checking for adherence to company templates, reviewing for technical accuracy, and ensuring that the content aligns with the client's requirements. Providing a specific example can strengthen your answer.

Talk about the various methods you use, such as daily OJEU searches, networking within industry circles, and maintaining subscriptions to relevant newsletters or portals. Excitement about this aspect of the role can resonate well with interviewers.

Share an experience where you worked with a marketing team, emphasizing how you effectively communicated needs and ideas. Discuss the outcome of the collaboration and what you learned from the experience.

Explain that data management is crucial for tracking opportunities, monitoring submission outcomes, and improving the quality of future bids. Highlight your experience with managing bid documentation and tracking systems.

Talk about how creativity can differentiate proposals from competitors, enhance engagement in presentations, and lead to innovative solutions for clients. Share specific examples where a creative approach led to success.

Provide an instance where you received constructive feedback and your steps to address it. Highlight how adaptability is key in refining bids and improving future submissions.

Demonstrate your knowledge about the company by sharing insights into its commitment to impact, diversity, and the professional development of its employees. Showing alignment with their values can be beneficial.

Discuss your strategies for effective communication, setting expectations, and keeping stakeholders informed. Provide an example that illustrates your ability to foster positive relationships throughout the bid process.