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Proposal Specialist

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Gannett Fleming TranSystems is seeking a Proposal Specialist to join our Business Development & Marketing team in either Santa Ana, Long Beach or Irvine! This role follows a hybrid work model, requiring regular attendance at our Santa Ana office. In this capacity, the successful candidate will be responsible for the following:

Schedules, facilitates, and documents simple proposal kick-off and color review milestones in accordance with best practices for proposal development.
Work is closely monitored and overseen by Manager for accuracy, timeliness, quality, etc.
Compiles and distributes meeting notes, action items, and review comments from all proposal meetings.
Performs detailed analysis of Advertisement, SOQ, and RFP requirements; prepares compliance matrices/outlines and schedules and coordinates tasks for the proposal team.
Communicates and follows up on technical team content development deadlines.
Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]).
Identifies and prioritizes tasks, develops proposal production schedules for review by Manager.
Reviews all work product, ensures completions of assignments, and adherence to internal best practices and quality control objectives.
Edits and reviews technical sections.
Ensures incorporation of all changes from review meetings.
Enters key proposal data/milestones into CRM.
Supports sales interview teams, if needed, with Senior Manager oversight.
Collaborates with graphic designers to develop proposals and presentations.

What you will bring to our firm:

Degree in marketing, journalism, communications, business or applicable field or a technical/scientific discipline related to Gannett Fleming's core business
Minimum 3 years of combined prior proposal experience is required, including a progressively increasing level of responsibility during the past year, minimum
Experience preparing proposals for capital public works projects and government agencies in California, such as Caltrans, Metro, BART, etc., is strongly desired

What we prefer you bring:

1-2 years of experience with RFP responses and some section writing experience.
Exposure to architectural, engineering, design, and/or construction management services for transportation, facilities, and/or environmental market sectors required
Excellent leadership, professional writing/editing, communication, and organizational skills required
Strong ability to perform multiple tasks concurrently and work in fast-paced environment when required
High competency in not only MS applications but also Adobe Creative Suite applications.

Compensation:The range for this position is salary range is $75,000 - $105,000. Salary is dependent upon experience and geographic location. Featured Benefits: • Hybrid (in-person and remote) work environment.• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.• Tax-deferred 401(k) savings plan.• Competitive paid-time-off (PTO) accrual.• Tuition reimbursement for continued education.• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations• Incentive compensation for eligible positions.

At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

Gannett Fleming TranSystems is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems.

Location: Santa Ana ; Long Beach ; Irvine Working Hours: 8 AM – 5 PMEmployment Status: Full-timeSalary Range:$75,000 - $105,000Salary dependent upon experience and geographic location

Average salary estimate

$90000 / YEARLY (est.)

min

max

$75000K

$105000K

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What You Should Know About Proposal Specialist, Gannett Fleming, Inc.

Gannett Fleming TranSystems is on the lookout for a talented Proposal Specialist to become a key member of our vibrant Business Development & Marketing team based in Santa Ana, with opportunities in Long Beach or Irvine too. If you thrive in a collaborative environment and love taking on challenges, this role might be just for you! As a Proposal Specialist, your main responsibilities will include scheduling and facilitating proposal kick-off meetings, conducting detailed analyses of Advertisement and RFP requirements, and ensuring compliance with internal standards. Your keen eye for detail will help you compile meeting notes and track team deadlines while coordinating with various departments to gather essential proposal resources. We hope you bring a strong background in proposal development, especially with government agencies in California like Caltrans and Metro. You'll work closely with graphics and print teams, ensuring every proposal meets the high-quality standards that our firm is known for. With a competitive salary between $75,000 and $105,000 and a flexible hybrid work model, we offer a comprehensive benefits package that includes wellness programs, professional development, and much more. At Gannett Fleming TranSystems, we believe in the power of innovation, diversity, and the importance of creating an environment where our employees can truly flourish. If you're ready to make an impact, we'd love to see what you can bring to the table!

Frequently Asked Questions (FAQs) for Proposal Specialist Role at Gannett Fleming, Inc.

What are the primary responsibilities of a Proposal Specialist at Gannett Fleming TranSystems?

As a Proposal Specialist at Gannett Fleming TranSystems, your key responsibilities include facilitating proposal meetings, performing detailed analysis of RFP requirements, coordinating proposal resources, and ensuring compliance with internal quality standards. You'll take an active role in developing production schedules and collaborating with the technical team to produce high-quality proposals.