Accounts Payable Specialist

As an Accounts Payable Specialist at GHJ, your main responsibilities will include reviewing and verifying invoices for accuracy, coding and processing invoices in the accounting system, and ensuring timely resolution of any discrepancies. You'll also handle payment runs, monitor schedules for vendor payments, and reconcile monthly vendor statements, making sure every detail is accounted for.

To qualify for the Accounts Payable Specialist position at GHJ, candidates should ideally possess a bachelor's degree in accounting or finance, along with a minimum of two years of relevant experience. Proficiency in Excel is essential, and being detail-oriented is crucial for succeeding in managing financial transactions.

GHJ Search and Staffing provides extensive support to its Accounts Payable Specialists by ensuring they are matched with companies that value a positive work culture. Our recruitment expertise means you’ll work in environments that support your career growth while providing you with the tools and resources to excel in your position.

While a minimum of two years of related experience is preferred for the Accounts Payable Specialist role at GHJ, your skills, attitude, and willingness to learn can also play a significant role in the hiring decision. If you think you have the potential to make a great contribution, we encourage you to apply!

An Accounts Payable Specialist at GHJ should be comfortable with various accounting software systems for processing invoices and payments. Familiarity with Excel is crucial, as you’ll use it for data analysis and managing financial records. Being adaptable to new technologies and software will also be beneficial.

The accounts payable process refers to the systematic handling of incoming invoices and payments. It’s significant because it ensures that a company meets its financial obligations accurately and on time, thereby maintaining good vendor relationships. Be sure to highlight any specific steps you've taken in your previous roles.

To ensure accuracy, I always double-check invoice details against purchase orders and contracts. I also maintain organized records and check for discrepancies regularly. Sharing your specific methods and tools can really demonstrate your attention to detail.

When I encounter discrepancies in invoices, my first step is to communicate with the vendor for clarification. If necessary, I investigate further by reviewing related documentation. Remaining calm and professional through this process helps in resolving issues efficiently.

In my previous roles, I've regularly performed vendor reconciliations by comparing our records with vendor statements. I focus on identifying and resolving any discrepancies promptly. Sharing specific examples can demonstrate your hands-on experience.

During month-end close, I prioritize tasks by categorizing them based on deadlines and their impact on the financial process. I also ensure to keep an open line of communication with my team to manage workload effectively. Demonstrating your organization skills is key here.

I familiarize myself thoroughly with the company's policies and use a checklist to ensure all requirements are met during the invoice approval process. Regularly attending training sessions helps me stay updated on any policy changes.

I have used tools like QuickBooks and SAP for accounts payable automation. These tools streamline the invoice process, reduce errors, and enhance efficiency. Sharing your knowledge of technology can set you apart in an interview.

In a previous role, I had to address a situation where a vendor was repeatedly sending incorrect invoices. By collaborating with them and implementing a revised process for future submissions, we were able to resolve the issue and improve our working relationship.

I keep myself organized by using digital tools like task management software to track invoices, deadlines, and priorities. Maintaining a detailed calendar also helps me stay on top of my responsibilities in a fast-paced environment.

The most challenging part can be managing multiple priorities during peak times, such as month-end close. However, I thrive under pressure by staying organized and maintaining open communication with my team to ensure all tasks are completed on time.