Recruiting Coordinator - Contractor

As a Recruiting Coordinator - Contractor at iCapital, you will provide critical administrative support to the Global Talent Acquisition team. Your responsibilities will include scheduling interviews, ensuring a positive candidate experience, coordinating logistics for both in-person and virtual meetings, managing communication with candidates, and keeping our Applicant Tracking System up to date. This role is about facilitating smooth operations throughout the recruiting process and ensuring successful onboarding for new hires.

For the Recruiting Coordinator - Contractor role at iCapital, we’re looking for candidates with a genuine interest in pursuing a career in Recruiting and Talent Acquisition. Strong interpersonal skills, attention to detail, and the ability to prioritize tasks are essential. Proficiency with Microsoft Outlook and basic knowledge of Word and Excel are preferred. Keeping confidentiality is a must as you’ll be working closely with sensitive candidate information.

The work environment at iCapital for the Recruiting Coordinator - Contractor position is collaborative and dynamic. This role is primarily based in our Greenwich, CT office, where you'll work onsite Monday to Thursday and have the option to work remotely on Fridays. Our team values teamwork and believes that the best ideas come from collaboration, making it a great place to develop your career in recruiting.

As a Recruiting Coordinator - Contractor at iCapital, you play a vital role in the onboarding process by collaborating closely with the Human Resources and IT departments. You will ensure all necessary arrangements are made for new hires and assist with onboarding logistics, so their transition into the company is smooth and welcoming. Your efforts will help set the tone for a positive new employee experience.

The pay for the Recruiting Coordinator - Contractor position at iCapital ranges from $22 to $26 per hour. This competitive hourly wage reflects our commitment to attracting top talent and is commensurate with the skills and experience level of candidates. We also offer a great working environment and opportunities for career growth within the company.

When answering this question, highlight your specific experiences with scheduling interviews, managing calendars, and communicating with various stakeholders. Discuss your approach to ensuring interviews run smoothly and how you address potential scheduling conflicts.

To answer this question effectively, share examples of how you have previously communicated with candidates, provided detailed itineraries, and addressed their concerns proactively. Emphasize your commitment to empathy and communication, which are vital for a positive candidate experience.

Discuss any experience you have with Applicant Tracking Systems like Greenhouse, as well as other tools for scheduling, communication, and candidate management. Be sure to demonstrate your proficiency with these tools and how they contribute to a streamlined recruiting process.

It's essential to articulate your multitasking strategies, such as using digital calendars, to-do lists, or project management software. Describe a time when you successfully managed various priorities and emphasize your attention to detail.

Share your passion for recruiting and how you identify with iCapital's mission and values. Discuss what excites you about the role and how you see it fitting into your long-term career aspirations in Talent Acquisition.

Use a specific example to illustrate your problem-solving skills. Explain how your change resulted in improved efficiency, better communication, or a smoother process, as this will show your proactive nature specifically related to the Recruiting Coordinator role.

This is a crucial topic in recruiting. Discuss your understanding of confidentiality in the hiring process and cite specific methods you've employed to ensure sensitive information stays secure, such as proper document handling and communication protocols.

Illustrate your problem-solving skills and calm demeanor under pressure. Discuss methods you would use to troubleshoot common virtual interview issues, such as connectivity problems or software challenges, and detail how you would communicate with candidates to resolve these issues promptly.

Explain your approach to candidate follow-ups, such as sending thank-you notes, collecting feedback from interviewers, and maintaining clear communication. Demonstrate your understanding of the importance of keeping candidates engaged throughout the recruiting process.

Talk about your collaborative approach and how you foster relationships with team members. Highlight your ability to adapt to different personalities and work styles while promoting teamwork and a positive environment within the recruiting team.