Facilities (MAC) Coordinator

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions.

The intent of this position is to support space planning and management activities.  The facilities coordinator is part of the on-site Occupancy Planning team. The position will be responsible for receiving, reviewing, and following up on work orders, communicating with business partner and vendors, soliciting quotes for services, invoice verification, and updating policies and procedures.  The coordinator assists the occupancy planning team to ensure successful service delivery on all space planning needs.  Directly supporting the management team with on-going space planning and team-related responsibilities.

Pay Range $34 - $40 per hour

Position Facilities MAC Coordinator / Jr Planner

Schedule requires on-site (Fremont, CA) presence five days a week. Flexibility is essential.

Responsibilities

• Build and maintain strong relationships with BU customers to provide excellent customer service
• Working with MAC manager and furniture vendors to develop move plans with space assignments, occupancy plans, and furniture reconfiguration requirements
• Conduct building audits to verify that employee locations, furniture layout and room configurations are correctly noted on floor plans
• Schedules moves / new hire requests with alignment from space planning team, customer and in conformance to office space policy.
• Participates in the development and integration of space management tools, processes, standards, and policies to improve efficiencies
• Ability to manage small projects
• Acts as back up to MAC Manager
• Additional responsibilities as needed

• BS/BA degree in related discipline (i.e. architecture, interior design, Corporate Real Estate & Facilities Management planning/coordination, facilities, project or construction management etc.)
• Minimum 3-5 years of related work experience in Move Management, Furniture Project Management
• Solid knowledge of the principles, practices, and methods of Space Planning/Management
• Strong spatial skills with experience in the implementation of workplace strategies and the ability to translate business requirements into space requirements for the business units
• Basic knowledge of building codes; ability to inspect and determine the feasibility of renovation of existing structures; knowledge of related state and federal regulations and statutes
• General knowledge of system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health safety guidelines
• Some project management experience as it relates to space planning and move migrations
• Proficiency with an IWMS/CAFM system
• Strong Microsoft Excel and PowerPoint capabilities
• Solid customer service acumen and strong oral and written interpersonal communication and relationship skills
• Works well and respectfully with people at all levels with a demonstrated team player and collaborative attitude and approach
• Strong organizational skills combined with attention to detail and quality
• Willingness to be proactive and take ownership of requests; prioritize work load and schedule to meet deadlines accordingly
• Ability to collaborate, problem solve and multi-task.
• Ability to adapt to change when necessary.
• Submits PR’s, change orders, and invoicing via SAP
• Minimum travel limited to local area only.

• Choice of select medical plans
• Dental Plan
• Vision Plan
• Paid time off
• Simple Individual Retirement Account (IRA) Plan with employer contribution
• A tremendous organizational culture centered on transparency, honest communication, prescribed process, and personal responsibility.

Impec Group Core Values

• Get things done
• Stay humble
• Focus on people
• Be smart
• Lead with integrity
• Solve problems
• Enjoy the journey together

A great organizational culture centered on transparency, honest communication, prescribed process, personal responsibility and accountability.

Employment authorization will be conducted via E-Verify within the first three days of employment.

Impec Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.