Executive Assistant- Marketing (On-Site)

Who We Are:

At Integra Beauty, our team of innovators and visionaries is passionate about pushing boundaries and taking bold risks to inspire people to realize their beautiful potential. With our headquarters in Dania Beach and offices in California and Ohio, we are constantly raising the bar to create a more diverse and dynamic work environment.

We develop cutting-edge digital platforms and promote industry-leading products across online, mobile, social, and retail markets. Integra Beauty has established L’ange and OFIR as two leading consumer goods brands, paving the way for unlimited brand incubation. Our team is at the forefront of emerging trends, and we are looking for like-minded individuals to continue growing our company.

About The Role:    

Integra is searching for a dynamic and experienced Executive Assistant to assist our CMO and the Marketing department.  This role is focused on providing high-level administrative support to the CMO and marketing leadership team, managing complex calendars, coordinating meetings, preparing marketing materials, handling travel arrangements, and managing project logistics, all while ensuring smooth execution of marketing initiatives and communication with internal and external stakeholders.

Our ideal candidate will have an exceptional skill set in the following areas. Strong organizational skills, attention to detail, time management, ability to drive results, data hygiene experience, excellent communication skills and a strong proficiency in marketing tools and software.

• Manage the CMO's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management.
• Assist in drafting, editing, and formatting presentations, reports, and marketing materials.
• Screen emails and phone calls, prioritizing communications and responding on behalf of the CMO when necessary.Conduct market research to gather insights into beauty trends, consumer preferences, and the competitive landscape.
• Collaborate with cross-functional teams to ensure seamless communication and execution of marketing initiatives.
• Utilize project management skills to oversee the planning, execution, and tracking of marketing projects.
• Develop project timelines, allocate resources, and monitor progress to ensure timely completion.
• Assist in event planning and coordination for product launches, trade shows, and promotional activities.
• Collaborate with the CMO, VPs & Directors to align strategies and support integrated campaigns.
• Handle expense reports, budget tracking, and financial documentation.
• Maintain confidentiality of sensitive information and demonstrate professionalism in all interactions.
• Proactively identify opportunities to streamline processes and improve operational efficiency.
• Provide ad-hoc support to the CMO on strategic projects and tasks as needed.

• Previous experience as an executive assistant, ideally supporting senior executives in marketing/creative/technology departments.
• Previous experience assisting senior executives focused on beauty, lifestyle, and wellness products, encompassing both DTC and B2B operations.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Familiarity with marketing concepts, particularly within the beauty and e-commerce industries.
• Proficiency in Microsoft Office Suite, Google Suite and digital communication tools such as slack.
• Ability to handle multiple tasks, adapt to changing priorities, and work in a fast-paced environment.
• Excellent organizational and time management skills.
• Discretion and professionalism in handling confidential information.
• Experience with project management methodologies and tools, demonstrating the ability to manage timelines, resources, and cross-functional teams.
• Bachelor's degree in Business, Marketing, or a related field is highly preferred.

• Medical, Dental, Vision, Life Insurance
• 401k plan
• Additional Opt-In Insurances
• Work/Life Balance
• PTO + Sick Time Pay

• Action—takes the organization to the next level
• Results—drives progress and excellence
• Intellect—applies knowledge and wisdom
• Adaptability—values change and complexity
• Decisiveness—performs swiftly, with purpose and integrity
• Motivation—promotes inclusion and accountability