Project Accountant - job 1 of 5

As a Project Accountant at Jobot, you will oversee financial activities related to our construction projects, including reviewing and processing invoices, maintaining project billing, reconciling job cost reports, and ensuring timely payments to subcontractors. Your role will also involve managing contracts and change orders, analyzing project budgets, and maintaining audit-ready records, all crucial for the successful management of our portfolio.

To qualify for the Project Accountant position at Jobot, candidates must have a high school diploma; a bachelor’s degree in Finance or Accounting is preferred. Additionally, having at least 2 years of construction accounting experience is beneficial. Familiarity with accounting software like SAGE or Timberscan, along with proficiency in Microsoft Office applications, is essential to perform effectively in this role.

A Project Accountant at Jobot should possess intermediate knowledge of Microsoft Excel, Word, and Outlook. Familiarity with specific construction accounting software such as SAGE, Timberscan, or pVault is a plus, as these tools are crucial in managing financial data and ensuring accuracy in project accounting.

At Jobot, we understand that a healthy work-life balance is vital. As a Project Accountant, you'll benefit from a flexible schedule that allows you to meet both professional and personal commitments, ensuring that you can excel in your role while also enjoying your time outside of work.

The team culture for Project Accountants at Jobot is collaborative and inclusive. We prioritize open communication, respect diverse opinions, and foster an environment where everyone’s contributions are valued. Our aim is to promote a positive company image and ensure that all team members feel engaged and supported as they help drive our projects forward.

When answering this question, focus on any specific software you’ve used, such as SAGE or Timberscan. Provide examples of how you utilized these tools for managing project finances, invoicing, and maintaining accurate records. Highlight your ability to adapt to new software and explain how you ensure accuracy in financial reporting.

In your response, discuss your organizational skills and techniques for prioritization. Talk about tools or methods you use to keep track of important dates and tasks, such as project management software or simple to-do lists. Share an example of a time when you successfully managed tight deadlines across multiple projects.

Explain your process for reviewing invoices and job costs. Address the importance of reconciling reports, cross-checking data, and maintaining attention to detail. Provide a specific example where your diligence prevented billing errors or discrepancies in a project.

Discuss your approach to identifying variances in project budgets and the importance of communication with project managers. Describe a situation where you found a discrepancy and how you resolved it, emphasizing your problem-solving skills and proactive nature.

When discussing the AIA forms, briefly outline their purpose in construction billing and describe the steps you take to complete them. Provide examples of how you have utilized these forms in your previous roles to ensure timely payment and maintain organized records.

Outline your strategies for tracking outstanding payments, including regular follow-up communication with clients and internal teams. Share techniques for documenting interactions and maintaining professionalism to encourage timely payment.

Highlight your understanding of the importance of data security and confidentiality in accounting. Discuss specific measures you take, such as secure password management, limiting access to sensitive data, and compliance with company policies and regulations.

Provide a concrete example of a process improvement you initiated or contributed to, explaining the challenges faced beforehand and the measurable results achieved after implementing your changes. This demonstrates your initiative and ability to enhance efficiency.

Discuss how you prioritize clear and respectful communication, whether through regular meetings, emails, or project management platforms. Share an example of how effective communication led to a successful collaboration and positively impacted project outcomes.

This question assesses your interpersonal skills. Explain how you would approach the conversation with empathy and professionalism, emphasizing your commitment to finding a resolution while maintaining a healthy working relationship. Provide an example of a similar situation, if applicable.