Workplace Coordinator

As a Workplace Coordinator at Kandji, you will maintain the daily operations of our Coral Gables office. Your key responsibilities include managing mail, organizing kitchen and office areas, keeping supplies stocked, and helping coordinate logistics for in-office events. Additionally, you will partner with the Workplace and Leadership Teams on various tasks and support company-wide initiatives.

To qualify for the Workplace Coordinator position at Kandji, candidates should be located in the Miami area and available to work onsite five days a week. Exceptional organizational skills, a proactive attitude, and the ability to manage multiple tasks effectively are crucial. Preferred qualifications include 1-2 years of experience in business operations or a related field, particularly within a B2B SaaS or tech company.

Kandji offers a competitive salary along with comprehensive benefits for Workplace Coordinators, including 100% medical, dental, and vision coverage for individuals and their dependents, a 401(k) plan with a 4% company match, generous PTO, health and wellness days, equity opportunities, and more, all within an inclusive and supportive workplace culture.

The Workplace Coordinator role at Kandji is based onsite in our Coral Gables office. Candidates must be able to work onsite five days a week to effectively manage the day-to-day operations and engage with the team and company initiatives on a personal level.

Kandji is committed to creating exciting opportunities for career growth and development. As a Workplace Coordinator, you’ll have the chance to engage in new projects that will challenge your skills, receive mentorship from experienced colleagues, and explore pathways within the company as it continues to expand and innovate.

When answering this question, it's important to demonstrate your organizational skills. Discuss your methods for prioritizing tasks, such as using to-do lists, time management techniques, or software tools. Provide examples from your past experience where you've successfully managed multiple tasks while ensuring the work environment remains organized and efficient.

This is your chance to showcase problem-solving skills. Pick an example where you turned a challenging situation into a positive outcome while maintaining professionalism. Highlight your approach to addressing the issue, the steps you took, and the final results, emphasizing your calm under pressure.

Discuss any past experience you have with vendor management, including how you've built relationships with service providers and ensured that their standards met your expectations. Tailor your answer to relate to a situation at Kandji, showcasing your ability to collaborate effectively and sustain high service quality.

Focus on your interpersonal communication skills and understanding of workplace culture. Share specific strategies you've used in the past to build positive team relationships, support diversity and inclusion, and create an encouraging atmosphere where everyone feels valued.

Be prepared to discuss specific tools or software you've used in previous roles—such as project management software, scheduling tools, or communication platforms. Highlight how these tools helped streamline operations and improved office logistics in past experiences.

Talk about the strategies you use for inventory management, such as maintaining a running log of supplies, setting reorder levels, and proactively communicating with vendors. Provide an example of how you successfully managed office supplies in a previous role to minimize waste and shortages.

Mention your planning and organizational abilities by detailing the steps you take to ensure event success. Include aspects such as budgeting, communication with team members, scheduling, and post-event feedback collection to improve future events. Personal experiences can make your answer standout.

Reflect on your passion for creating engaging workplace experiences and connecting it to Kandji’s mission. Discuss the company’s innovative environment, impressive growth, and commitment to diversity and inclusion, underscoring your enthusiasm for the potential opportunity to contribute.

Focus on intrinsic motivators and how you set personal goals, seek feedback, and maintain a positive outlook to keep yourself driven. Share techniques you use for self-management and how shifting focus from task to task energizes you rather than detracts from your motivation.

Share your personal philosophy about work culture. Highlight factors like communication, employee support, respect for diverse backgrounds, career growth opportunities, employee recognition, and a positive work environment as key ingredients that contribute to a truly great workplace.