Job details

Administrative Assistant

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Administrative Assistant in the Topeka office. Full-time availability is needed, 40 hours per week.

If you are the right person for this opportunity, you will have experience performing various administrative functions within a professional office environment.

Essential Functions and Responsibilities:

Provide administrative support to the office as assigned
Provide relief/backup to Receptionist as needed, which includes but is not limited to: receive and greet visitors; answer and route telephone calls and relay messages; and schedule appointments
Prepare and track tax engagement letters and process annual returns
Prepare and track unclaimed property engagement letters and assist with due diligence process
Assist with year-end reporting procedures, including fringe benefit letter processing and tracking and distributing 1099 packets
Prepare correspondence and reports as required
Document imaging to digital locations as required in an accurate and timely manner so they can be retrieved efficiently
Assist with maintenance of contacts database
Must be available to work the hours required to meet deadlines for work assigned; this requires flexibility and working hours that may include weekend days, especially during busy periods
Ability to meet deadlines and complete assignments with minimal supervision

Required Qualifications:

In-office work during and after training, due to the administrative nature of the position
Individuals at this level normally have a High School Diploma
Strong organizational skills and attention to detail
One year experience in office environment
Proficient with MS Office suite
Excellent typing, proofreading, spelling, and grammar skills

Preferred Qualifications:

Prior experience working in a CPA firm or professional office environment
Working knowledge of office practices and procedures

Mize CPAs Inc. offers competitive salary and benefits, challenging projects, and ongoing professional development opportunities for our employees. Some of the benefits include: college degree reimbursement, 17 days of PTO and 10 paid Holidays per year, community service PTO, 401(k) match, fitness incentive, and parental leave.

With shareholder approval, Mize supports continuing education within each department and can purchase review courses for individuals preparing for various certification, time off to take the exam, and reimbursement for the cost of taking each part of the exam once.

Mize strives for a work-life balance and supports career development as part of our culture. We have annual reviews with career pathing included. Because of our size and variety of industries we serve, there are opportunities for growth within the Firm.

Average salary estimate

$50000 / YEARLY (est.)

min

max

$40000K

$60000K

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What You Should Know About Administrative Assistant, Mize CPAs Inc.

Are you looking for a fantastic opportunity to kickstart your career as an Administrative Assistant? Mize CPAs Inc., recently recognized as a Top 200 Workplace for 2024 by USA Today, is excited to welcome a dedicated Administrative Assistant to our Topeka office! As a leading regional accounting and IT firm, we pride ourselves on a diverse client base and an expanding restaurant and hospitality division that operates nationwide. In this full-time position, you’ll play a crucial role in supporting our team and ensuring everything runs smoothly. You’ll be responsible for a variety of administrative tasks, such as answering phones, greeting visitors, managing appointments, and preparing important correspondence and reports. We’re looking for someone with strong organizational skills, attention to detail, and proficiency in the MS Office suite. You should be adaptable and willing to work some weekends during our busiest periods. If you have a high school diploma and at least a year of office experience, you could be the ideal fit! At Mize, we value our employees and offer competitive salaries, extensive benefits including college degree reimbursement, generous PTO, and a supportive environment for career growth. Join us and become part of a company that values work-life balance and invests in your professional development. Let’s make great things happen together!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Mize CPAs Inc.

What are the main responsibilities of the Administrative Assistant at Mize CPAs Inc.?

As an Administrative Assistant at Mize CPAs Inc., your primary responsibilities will include providing comprehensive administrative support to the office, answering and routing incoming calls, greeting visitors, scheduling appointments, preparing and tracking engagement letters for tax and unclaimed property, assisting with year-end reporting procedures, and managing document imaging tasks. Your role is crucial in ensuring efficient office operations.