Executive Assistant

Our client, a seed-stage venture capital fund, is seeking an experienced, proactive, and highly motivated Executive Assistant to support the Managing Partner. This is a high-impact role requiring impeccable organizational skills, flawless written and spoken English, and the ability to thrive in a fast-paced, dynamic environment. The ideal candidate has a track record of supporting high-level executives in fast-paced environments and thrives on creating structure, solving problems, and contributing to a collaborative and mission-driven team. 

As the Executive Assistant, you will play a critical role in ensuring the Managing Partner’s focus remains on high-impact activities. You will manage calendars, coordinate travel, optimize workflows, and oversee administrative and operational processes that support the fund’s success. This role requires a self-starter who can think beyond task execution, anticipate needs, and operate with minimal oversight.

Suppose you’re excited about working in venture capital, supporting visionary founders, and enabling transformative technologies that improve lives. In that case, this is an exceptional opportunity to play a key role in a high-performing team while growing professionally.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM EST 

Key Responsibilities

Executive Support

• Manage the Managing Partner’s complex calendar, scheduling meetings with portfolio companies, LPs, and external stakeholders.

• Coordinate detailed travel arrangements, including flights, accommodations, and itineraries.

• Track key deliverables and deadlines, ensuring the Managing Partner remains organized and focused on priorities.

• Draft, proofread, and format correspondence, presentations, and reports.

• Proactively identify opportunities to improve workflows and solve problems before they arise.

Operational Support

• Work with the Chief of Staff to maintain the fund’s knowledge base (e.g., Google Drive or Notion), ensuring all documents are current and accessible.

• Support portfolio company onboarding by managing checklists, templates, and documentation.

• Collaborate with the Chief of Staff to document and streamline operational processes.

• Track action items and project progress from internal and external meetings to ensure follow-through.

Administrative Tasks

• Manage expense reporting and reimbursements for the Managing Partner with accuracy.

• Screen and prioritize incoming communications, responding or delegating as appropriate.

• Manage and optimize task management systems to ensure nothing falls through the cracks.

• Anticipate administrative needs and proactively address issues before they arise.

Portfolio Support

• Assist with creating high-quality communications, including newsletters and updates

• Coordinate and execute events, ensuring flawless execution (booking restaurants, preparing materials, coordinating logistics with excellence)

• Act as a liaison between the Managing Partner and portfolio companies, facilitating smooth communication and scheduling

• Suggest improvements to enhance communication opportunistically 

What Success Looks Like

• Operational Excellence: Seamlessly managed schedules, workflows, and administrative tasks that enhance the Managing Partner’s efficiency.

• Proactive Support: Anticipated needs and implemented solutions before challenges arose, maintaining a calm and efficient workflow.

• High-Quality Deliverables: Well-organized communications, events, and reports that meet the highest standards of professionalism and attention to detail.

• Strong Relationships: Positive feedback from internal and external stakeholders, including LPs, portfolio companies, and team members.

Key Qualifications

Experience

• 3+ years of experience as an Executive Assistant, ideally in venture capital, private equity, technology, or a similarly fast-paced environment.

• Proven experience managing complex executive schedules and supporting high-level leadership independently.

Skills

• Exceptional organizational and time management skills, with the ability to multitask effectively.

• Native or near-native proficiency in written and spoken English

• Ability to write professionally and persuasively.

• Demonstrated history of handling sensitive information with discretion and integrity.

• Able to identify gaps, propose solutions, and execute improvements autonomously.

• Exceptional time management skills and ability to prioritize in high-pressure environments.

• Proficiency in Google Workspace (Docs, Sheets, Slides), Airtable, and CRM systems (e.g., Salesforce).

• Experience with event planning and logistics coordination.

Preferred Attributes

• Proactive, resourceful, and capable of anticipating needs and solving problems independently and self-sufficiently.

• Self-starter who thrives in environments with minimal oversight and takes initiative without hand-holding.

• A creative thinker who understands the big picture and can contribute beyond task execution.

• Calm under pressure with a positive, “can-do” attitude.

• A collaborative team player excited to work in a small, entrepreneurial environment.

• Curious, growth-oriented, and hungry to take on increasing responsibilities over time.

Opportunity

This role offers a unique chance to work closely with the Managing Partner of a mission-driven venture capital firm, gaining insight into the world of startups and technology investing. If you are proactive, detail-oriented, and passionate about creating systems that enable success, we encourage you to apply. This is a high-impact position where your contributions will directly support the fund’s operations and growth, with opportunities for long-term professional development.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets