Legal Document Specialist - 3rd Shift - job 1 of 3

As a Legal Document Specialist at RRD, your main responsibilities include creating, editing, and formatting legal documents, converting and cleaning files, and transcribing dictation. You’ll also provide support for document integrity and manage various software applications to ensure timely and accurate project completion. You work collaboratively with coworkers across multiple shifts to maintain high customer satisfaction and meet tight deadlines.

To become a Legal Document Specialist at RRD, candidates generally require a high school diploma or equivalent, while a bachelor’s degree with at least 3 years of relevant experience is preferred. Proficiency in legal word processing, familiarity with legal terminology, and advanced skills in Microsoft Office programs are crucial for this role. An aptitude for managing sensitive information and superior communication skills are also essential.

As a Legal Document Specialist at RRD, you will utilize various software applications that are common in legal word processing. This includes Microsoft Office Suite (especially Word, Excel, and Outlook) and specialized legal document management tools focused on creating Tables of Authorities, cross-referencing, and converting documents between file formats. Familiarity with dictation transcription tools is a plus.

Key skills emphasized for the Legal Document Specialist position at RRD include excellent verbal and written communication skills, attention to detail, and the ability to work through complex legal markups. Time management and the ability to interact professionally with clients and team members are also essential. Additionally, a typing speed of at least 60 wpm with high accuracy is required.

The working hours for the Legal Document Specialist role at RRD are Tuesday through Saturday from 11:00 PM to 7:30 AM. These hours are designed to accommodate the needs of our clients while ensuring that our team can efficiently manage urgent legal document requests during this shift.

To effectively manage tight deadlines, I prioritize tasks by deadlines and complexity, breaking my work into manageable components and setting mini-deadlines to ensure I stay on track. Effective communication with team members also helps in allocating resources efficiently.

Certainly! My experience in legal document formatting includes creating Tables of Authorities and Contents, applying consistent styles using macros, and troubleshooting files with complex numbering schemes. I ensure all formatting aligns with client specifications and best practices.

I have experience working with various types of legal documents, including contracts, pleadings, briefs, and corporate filings. I am familiar with the unique requirements associated with each type, which allows me to format them accurately and efficiently.

Handling sensitive information is a priority for me. I always follow established confidentiality protocols and ensure that sensitive documents are accessed only by authorized personnel, maintained securely, and destroyed appropriately when no longer needed.

I am proficient in Microsoft Office Suite, particularly Word for document processing, as well as specialized legal software for document management and formatting. My familiarity with these tools allows me to execute tasks seamlessly and effectively.

I ensure error-free documents by following a thorough review process. This includes initial drafting followed by multiple rounds of proofing and editing, utilizing software tools that assist with grammar and formatting checks, and cross-referencing with client guidelines.

One of the most challenging projects involved a multi-part brief that required extensive revisions due to complex legal arguments. I successfully managed the revisions by coordinating closely with the requesting attorneys, ensuring all edits adhered to the firm’s standards and timelines.

I am drawn to this role at RRD because of the company's esteemed reputation in the legal field and its commitment to client satisfaction. I believe this position aligns perfectly with my skills and experiences, and I am eager to contribute to such a collaborative and impactful team.

I use task management tools to keep track of projects and deadlines, and I categorize requests based on urgency and complexity. Regular communication with team members ensures we are aligned on priorities, helping to maintain productivity even during busy times.

My typing speed is over 60 words per minute with approximately 95% accuracy. This skill allows me to efficiently transcribe and format documents while maintaining the high standards required in legal documentation.