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Administrator 3, Stock Plan Administration

Company Description

Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today’s needs and tomorrow’s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we’re living in and that we have the power to shape.

 

Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality.

 

Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward.

Job Description

As the Administrator 3, you will assist with the day-to-day administration of the company’s stock incentive and employee stock purchase plans utilized on a global basis.  In this role, you would assist with maintaining the tools, systems, and processes for administering these plans. You will partner with key stakeholders in our Finance, Accounting, Legal, Tax and HR teams.

Our global stock administration team reports within the Securities and Corporate Governance team in Legal.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manage day-to-day activities relating to the company’s stock incentive and employee stock purchase plans
  • Partner with HRIS to maintain the stock database (Equity Edge Online)
  • Coordinate with transfer agent and brokers to settle transactions timely, reconcile with transfer agent (issuance and shares outstanding)
  • Prepare recurring monthly/quarterly and ad-hoc reports, including forecasts, for HR, accounting, payroll and treasury teams, ensure compliance with federal/state regulations and securities laws
  • Maintain the company’s intranet page for Global Stock Administration
  • Maintain and update the company’s online Insider Trading Clearance Request application and related clearance processes and trading blackout windows
  • Maintain and update list of insiders pursuant to the company’s insider designation policy and distribute and track acknowledgement of the related insider materials
  • Prepare and distribute year-end tax statements and materials to participants
  • Prepare, distribute online grant agreements and deliver timely communication to participants
  • Administer the Company’s global Employee Stock Purchase Plan and all related activity (e.g., record keeping, manage enrollment activity and communication, communicate contribution changes to Payroll teams weekly, review wage codes, contribution collection, education trainings, post-purchase reporting, disposition tracking, etc.)
  • Process global equity activity, including grants and releases and report applicable income and tax withholding to global Payroll teams
  • Manage impact on global equity pursuant to global mobility cases including participant transfers
  • Perform quarterly and yearly reconciliation and audit of data sets (W-2 income records between Equity Edge Online and Payroll, ESPP contributions received, tax jurisdictions, tax withholding rates, YTD tax accrual, etc.)
  • Prepare, mail and process tax-disposition surveys at year end
  • Prepare year-end equity reports for international locations
  • Coordinate and report 1099-MISC income for non-employees at year end
  • Review equity tables for inclusion in the proxy statement
  • Assist with drafting and/or reviewing Forms 3, 4, 5 (Section 16 filings)
  • Manage variety of country specific regulatory filings and compliance (e.g., Malaysia IM filings; China SAFE)
  • Provide excellent customer service to equity participants in answering questions relating to RSUs and the ESPP
  •  Keep current with regulatory, legal and other developments (e.g., SEC, FASB, IRS and non-U.S. tax rules and regulations) affecting the treatment of equity compensation

Qualifications

REQUIRED:

  • 5+ years of experience in global stock administration with a global, public company including experience with restricted stock units, performance-based stock units, employee stock purchase plans
  • Follows departmental and organization policies and procedures
  • Requires a Bachelor’s Degree or equivalent experience
  • Maintain confidentiality
  • Conduct business in a professional manner with a strong sense of personal accountability

SKILLS:

  • Able to work independently in a fast-paced environment
  • Strong attention to detail and accuracy
  • Communicate effectively, both orally and in written form
  • Advanced knowledge of Equity Edge Online
  • Proficient with MS Word and MS Excel

PREFERRED:

  • Certified Equity Professional (CEP) designation preferred

Additional Information

Sandisk is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here.

Sandisk thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Sandisk is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Based on our experience, we anticipate that the application deadline will be 05/25/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

#LI-KH1

Compensation & Benefits Details

  • An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
  • The salary range is what we believe to be the range of possible compensation for this role at the time of this posting.  We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York.  This range may be modified in the future.
  • You will be eligible to participate in Sandisk's Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance.  Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Sandisk's Standard Terms and Conditions for Restricted Stock Unit Awards.
  • We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program, employee stock purchase plan, and the Sandisk's Savings 401(k) Plan.
  • Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Average salary estimate

$95000 / YEARLY (est.)
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$80000K
$110000K

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What You Should Know About Administrator 3, Stock Plan Administration, SanDisk

Join Sandisk as an Administrator 3 in Stock Plan Administration, where your organizational skills and attention to detail will play a crucial role in our global stock incentive plans. At Sandisk, we believe in constantly innovating to meet the needs of individuals and businesses by providing top-quality data solutions. Your day-to-day tasks will involve collaborating with various teams across Finance, HR, and Legal to maintain our stock database and facilitate seamless operations of employee stock purchase plans. You’ll be responsible for preparing accurate financial reports, ensuring compliance with regulations, and updating our intranet resources to keep employees informed. Plus, your expertise will support communication with equity participants, answering questions, and providing excellent customer service. With over five years of experience in stock administration, you’ll be well-prepared to tackle the complexities of our global equity activities, like managing transactions, year-end tax statements, and compliance filings. As you help drive Sandisk’s mission forward, you’ll find a dynamic environment where you can grow and thrive, making a positive impact on our operations and teams.

Frequently Asked Questions (FAQs) for Administrator 3, Stock Plan Administration Role at SanDisk
What are the primary responsibilities of an Administrator 3 in Stock Plan Administration at Sandisk?

As an Administrator 3 in Stock Plan Administration at Sandisk, your primary responsibilities will include managing day-to-day activities of the stock incentive and employee stock purchase plans, maintaining the stock database, preparing reports, and ensuring compliance with legal regulations. You will partner with various stakeholders to facilitate smooth operations and deliver excellent service to equity participants.

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What qualifications do I need to apply for the Administrator 3 position at Sandisk?

To qualify for the Administrator 3 position at Sandisk, you need a Bachelor's Degree or equivalent experience, along with at least five years of experience in global stock administration within a public company. Familiarity with restricted stock units, stock purchase plans, and advanced knowledge of Equity Edge Online are highly beneficial.

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What skills are important for an Administrator 3 in Stock Plan Administration at Sandisk?

An Administrator 3 in Stock Plan Administration at Sandisk should possess strong attention to detail, excellent communication skills, and the ability to work independently in a fast-paced environment. Proficiency in Microsoft Word and Excel, along with a solid understanding of stock administration and compliance, is also crucial for success.

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How does Sandisk support its employees in the stock administration role?

At Sandisk, employees in the stock administration role receive support through comprehensive onboarding, access to necessary tools and resources like Equity Edge Online, and ongoing training. The company also emphasizes collaboration with cross-functional teams, ensuring you have the knowledge and support needed to succeed in your position.

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What is the company culture like for the Administrator 3 position at Sandisk?

The company culture at Sandisk is characterized by innovation, diversity, and inclusivity. As an Administrator 3 in Stock Plan Administration, you can expect a supportive environment where collaboration and respect are prioritized. Sandisk values the unique perspectives of its employees and encourages personal and professional growth.

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Common Interview Questions for Administrator 3, Stock Plan Administration
What experience do you have with stock administration processes?

Be prepared to discuss your specific experiences with stock administration processes, emphasizing your knowledge of restricted stock units and employee stock purchase plans. Give examples of how you've managed databases, reconciled equity transactions, or maintained compliance with regulations.

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How do you ensure accuracy when preparing financial reports?

Explain your approach to ensuring accuracy in financial reports, such as double-checking data entries, using software tools effectively, and maintaining organized records. You can also mention how you collaborate with teams to verify account reconciliations and report accuracy.

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Can you explain your proficiency with Equity Edge Online?

Describe your experience using Equity Edge Online, highlighting specific functionalities you’re adept with. Discuss any reports you’ve generated, processes you’ve managed, or how you’ve utilized the software to resolve equity related inquiries efficiently.

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What steps do you take to manage confidential information in stock administration?

Discuss your commitment to confidentiality, such as following company protocols, securing sensitive documents, and maintaining privacy standards. Provide examples of situations where you handled confidential information safely.

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How do you handle multi-tasking under tight deadlines?

Share your strategies for managing multiple tasks simultaneously, such as prioritizing tasks, creating timelines, and setting realistic deadlines. Provide an example of a time when you successfully met a challenging deadline while maintaining quality.

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What role does communication play in your daily tasks?

Emphasize the importance of communication in stock administration. Discuss how you interact with different departments, respond to inquiries from equity participants, and provide updates to stakeholders on stock plan processes.

Join Rise to see the full answer
Can you give an example of compliance issues you’ve dealt with in stock administration?

Prepare to discuss any compliance issues you’ve encountered, the actions you took to address them, and how you ensured adherence to regulations. Use this as an opportunity to demonstrate your knowledge of compliance laws.

Join Rise to see the full answer
How do you stay updated on regulatory changes in stock administration?

Talk about your proactive approach to staying informed on regulatory changes, such as attending webinars, participating in professional organizations, or subscribing to relevant industry publications. This shows your dedication to continuous learning.

Join Rise to see the full answer
How do you provide customer service to equity participants?

Describe your approach to delivering excellent customer service to equity participants, including how you respond to inquiries, clarify complex stock plan details, and resolve issues. Emphasize empathy and responsiveness in your communication.

Join Rise to see the full answer
Why do you want to work at Sandisk as an Administrator 3?

Convey your enthusiasm for working at Sandisk by connecting your skills and values with the company’s mission. Discuss your interest in stock administration and how you appreciate Sandisk’s commitment to innovation, diversity, and professional growth.

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Photo of the Rise User
Inclusive & Diverse
Rise from Within
Mission Driven
Diversity of Opinions
Work/Life Harmony
Transparent & Candid
Growth & Learning
Fast-Paced
Collaboration over Competition
Take Risks
Friends Outside of Work
Passion for Exploration
Customer-Centric
Reward & Recognition
Feedback Forward
Rapid Growth
Medical Insurance
Paid Time-Off
Maternity Leave
Mental Health Resources
Equity
Paternity Leave
Fully Distributed
Flex-Friendly
Some Meals Provided
Snacks
Social Gatherings
Pet Friendly
Company Retreats
Dental Insurance
Life insurance
Health Savings Account (HSA)

As a global leader in data storage solutions, we’re committed to making people's digital lives better by delivering innovative, reliable, high-performance products that consumers and businesses can count on.

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Full-time, on-site
DATE POSTED
March 4, 2025

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