Accounts Payable Specialist

As an Accounts Payable Specialist at Solar Landscape, you will be responsible for reviewing, entering, and processing both PO and non-PO invoices. You will respond to vendor and internal inquiries, obtain necessary approvals for payments, reconcile accounts payable ledgers, and verify discrepancies. This role plays a crucial part in ensuring that all financial transactions are accounted for, making you an essential part of the financial team.

To be considered for the Accounts Payable Specialist position at Solar Landscape, you need a Bachelor's degree in Accounting, Finance, or a related field. Previous experience in accounting, especially focused on accounts payable, is preferred but not required. Additional skills that would be advantageous include advanced Microsoft Excel abilities and strong interpersonal communication skills, enabling effective collaboration with diverse teams.

At Solar Landscape, you will enjoy a vibrant work environment located in historic Asbury Park. The office features state-of-the-art flexible workstations that foster collaboration. You’ll also benefit from a gourmet kitchen with an in-house chef preparing daily farm-to-table meals, ensuring a healthy and enjoyable work atmosphere that promotes employee well-being and teamwork.

While prior experience in accounts payable is preferred, it is not a strict requirement for the Accounts Payable Specialist role at Solar Landscape. We value a candidate's potential to learn and grow, so if you have a strong foundation in accounting and the willingness to develop your skills, we encourage you to apply.

As an Accounts Payable Specialist at Solar Landscape, you will enjoy a competitive compensation package that includes 401(k) employer-match programs, health, dental, and vision insurance, as well as flexible paid time off and holiday PTO. You'll also have access to healthy snacks, coffee, and exciting company outings, all while working in a supportive and engaging environment.

To effectively prioritize tasks when managing multiple invoices, I first assess the urgency of each invoice and payment deadline. I usually categorize them based on their due dates and any vendor relationships that require prompt attention. Using an organized system for tracking tasks ensures that nothing slips through the cracks and helps maintain a smooth workflow.

Certainly! In a previous role, I encountered a discrepancy where a vendor claimed an unpaid invoice. I took the initiative to review past payments and vendor statements, ultimately finding that the invoice was entered incorrectly in the system. I communicated directly with the vendor, provided transparency about the error, and ensured immediate payment following the correction, which helped retain a positive relationship.

I have experience with several accounting software systems, such as QuickBooks and SAP. Additionally, I'm proficient in Microsoft Excel for managing data, incorporating formulas for accurate tracking. I am also a fast learner and am open to adapting to new systems, especially those used by Solar Landscape.

To ensure compliance with internal controls, I rigorously follow the company’s protocols for invoice approval, making sure to obtain all necessary approvals before processing payments. I believe in maintaining transparency and thorough documentation of every transaction to ensure an audit-ready process and to uphold the integrity of the accounts payable function.

When vendor inquiries arise regarding payments, I approach them with professionalism and understanding. I carefully listen to their concerns, retrieve all pertinent information from our systems, and provide clear and accurate responses. If necessary, I follow up with them to ensure their inquiries are fully resolved, fostering positive vendor relationships.

During busy periods in accounts payable, I employ time management techniques such as breaking tasks into smaller, manageable parts and setting realistic deadlines. Additionally, I take short breaks to reset and focus, allowing me to maintain productivity while managing stress effectively. Communication with the team is also vital to ensure we support each other during high-pressure moments.

Staying organized while managing multiple tasks is key for an Accounts Payable Specialist. I utilize digital tools for task management, set up reminders for deadlines, and regularly update my to-do lists. I also sort invoices by due dates and prioritize accordingly, allowing me to maintain order and efficiency in my daily responsibilities.

Solar Landscape’s mission to make solar energy accessible to diverse communities resonates deeply with me. Understanding this mission, I see my role as a vital part of supporting the financial aspects that enable such impactful work. Ensuring timely and accurate payments is essential for maintaining vendor relationships and keeping projects on track, which directly contributes to the company’s overall goals.

Communication plays a crucial role in accounts payable, as it facilitates collaboration among internal teams and clear dialogue with vendors. Effective communication ensures everyone is on the same page regarding invoices, payments, and discrepancies. It fosters trust and smooth operations, which are essential for an accounts payable function to thrive.

Attention to detail is paramount in my work as an Accounts Payable Specialist. An error in data entry or invoice processing could lead to discrepancies that affect financial reporting and vendor relationships. By maintaining a meticulous approach and double-checking my work, I ensure accuracy and reliability in our accounts payable processes.