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Office Coordinator

Why should I Apply:


At Sonar, we’re a group of brilliant, motivated, and driven professionals working hard to help organizations build responsible, secure, high-quality code quickly and systematically. We build solutions that don’t just solve symptoms of problems – we fix problems at the source – source code, to be specific.


We have a dynamic culture with employees worldwide and hub offices in the USA, Switzerland, the UK, Singapore, and Germany. We believe team members should have the opportunity to come to work every day, work on a product they are proud of, love what they do, and feel energized by their peers. With our roots deep in the open source community, we’re all about the mission: provide solutions that deliver Clean Code.


Sonar solves the trillion-dollar challenge of bad code. Sonar equips organizations to achieve and sustain a Clean Code state by empowering developers to write consistent, intentional, adaptable, and responsible code. Clean Code produces software that is maintainable, reliable, and secure, allowing development teams to spend less time fixing issues and more time innovating. With Sonar, and by employing the company’s Clean as You Code methodology, organizations minimize risk, reduce technical debt, increase productivity, and derive more value from their software in a predictable and sustainable way.


Sonar’s open-source and commercial products – SonarLint, SonarCloud, and SonarQube – support over 30 programming languages, frameworks, and infrastructure technologies. Trusted by more than 500,000 organizations and used by more than 7 million developers globally to clean more than half a trillion lines of code, Sonar is integral to delivering better software.


The impact you can have


As part of the company's high growth, the Office Coordination team is looking for a new member to be based in our London office. By working every day at the office, you will be in daily contact with about 30 employees and the office keeps growing!


We expect you to have a big impact in:

• Create and maintain a pleasant work environment

• Ensure high levels of communication

• Spread good vibes in the office

Define and enforce office procedures

• Conduct administrative duties


On a daily basis, you will
  • Welcome visitors & answer the phone
  • Coordinate and organize office events
  • Supervise and control the work of contractors
  • Participate in the onboarding process
  • Maintain proper office supplies stock levels

Handle essential services to ensure a smooth running of the office, such as:
  • Maintain the office clean, tidy, and functional
  • Handle access & parking topics
  • Take care of deliveries and shipments
  • Handle maintenance issues
  • Manage good relationships with landlord and facility management companies


The skills you will demonstrate
  • At least 3 years of experience in facility/office management
  • Multi-task, organized & attentive to details
  • Proactive, strong common sense & solution-oriented
  • Caring mindset
  • High standard of service
  • IT skills: good knowledge of Google tools (Google Doc, Sheet, Gmail, etc.)
  • This is a part-time position (40% - 60% and you will be required to come onsite at least Monday/Tuesday/Thursdays)


Why you will love it here:


Our culture and mission set us apart. We have a dynamic work culture that values respect and kindness – and embraces the right to fail (and get right back up again!). We believe that the best idea wins and everyone has a voice.

We believe that great people make a great company. We value people skills as much as technical skills and strive to keep things friendly and laid-back while still being passionate leaders in our domains. Our 550+ SonarSourcers from 33 different nationalities can relate!

We embrace work-life balance. It is important to maintain a healthy work-life balance. This is why we have a flexible work policy that includes remote and in-office hybrid work (minimum three days a week in the office - Monday/Tuesday/Thursday).

We have a growth mindset. We love to learn and believe that continuous education is critical to our success. In an ever-changing industry, new skills are a must, and we're happy to help our team acquire them.



We prioritize Diversity, Equity, and Inclusion:


At Sonar, we are a global workforce and recognize the value of different backgrounds, and global cultures.


We are committed to creating a diverse work environment and are proud to be an equal-opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


All offers of employment at Sonar are contingent upon the clear results of a comprehensive background check conducted prior to the start date.


Please note that applications submitted through agencies or third-party recruiters will not be considered.

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CEO of Sonar
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Olivier Gaudin
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What You Should Know About Office Coordinator, Sonar

If you're an organized and proactive individual, the Office Coordinator role at Sonar in London is calling your name! As part of a passionate team dedicated to revolutionizing software development with their Clean Code solutions, you'll be surrounded by approximately 30 motivated professionals, all working towards a common goal. Your daily mission will include creating and maintaining a positive work environment that makes coming to work an enjoyable experience for everyone. You’ll play a crucial role in fostering communication, spreading good vibes, and ensuring our office procedures run smoothly. Daily activities will see you welcoming visitors, coordinating office events, supervising contractors, and playing a key part in the onboarding process for new team members. Plus, you'll be in charge of keeping our office well-stocked and tidy! Your knack for multitasking will shine through as you handle everything from managing delivery logistics to maintaining great relationships with our landlord and facility management team. To succeed here, you’ll need at least three years of experience in office management, a caring mindset, and a strong solution-oriented approach. Familiarity with Google tools will definitely come in handy! Embrace a workplace culture that values respect, diversity, and a healthy work-life balance, offering a flexible part-time schedule that keeps you engaged and thriving. If you crave an environment where everyone’s ideas matter, then Sonar is the place to be!

Frequently Asked Questions (FAQs) for Office Coordinator Role at Sonar
What are the responsibilities of the Office Coordinator at Sonar?

As an Office Coordinator at Sonar, you will be tasked with creating a pleasant work environment, ensuring effective communication within the team, and managing office procedures. You'll welcome visitors, coordinate events, supervise contractors, participate in the onboarding process, and maintain office supplies, all while ensuring the office is clean and functional.

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What qualifications are required for the Office Coordinator position at Sonar?

For the Office Coordinator role at Sonar, candidates should have at least 3 years of experience in facility or office management. Alongside this, skills such as being organized, attentive to detail, proactive, and having a caring mindset are crucial. Proficiency in Google tools is also beneficial.

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How does the Office Coordinator impact the culture at Sonar?

The Office Coordinator plays a significant role in shaping Sonar's dynamic culture by fostering a positive atmosphere conducive to collaboration and creativity. Their work in ensuring open communication and spreading good vibes directly contributes to employee satisfaction and teamwork.

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Is the Office Coordinator position at Sonar full-time or part-time?

The Office Coordinator role at Sonar is a part-time position, with expectations to work between 40% and 60% of full-time hours. Candidates are required to be onsite at least on Mondays, Tuesdays, and Thursdays, balancing flexibility with onsite engagement.

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What is the work-life balance like for the Office Coordinator position at Sonar?

Sonar emphasizes a healthy work-life balance for its employees, including those in the Office Coordinator role. With a flexible work policy, you’ll have the freedom to maintain your personal life while contributing effectively to the team, ensuring a positive and productive work experience.

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Common Interview Questions for Office Coordinator
How do you manage conflicting priorities as an Office Coordinator?

Managing conflicting priorities involves effective time management and prioritization. Start by assessing tasks based on urgency and importance, then communicate with team members to realign expectations if needed. Highlighting your ability to delegate and seek assistance when necessary can also showcase your team-oriented approach.

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Describe a time when you improved office procedures in a previous role.

Discussing a specific instance where you identified a bottleneck in office procedures and implemented changes demonstrates your initiative. Detail the problem, the steps you took to enhance efficiency, and the positive outcomes achieved. Make sure to articulate the importance of continuous improvement.

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What tools do you use to stay organized in your work as an Office Coordinator?

Emphasize your familiarity with various organizational tools, especially Google tools as they're essential at Sonar. Mention how you use calendars for scheduling, spreadsheets for tracking supplies, and task lists for daily priorities. Your ability to adapt to new tools is also an asset.

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How would you handle a difficult visitor or contractor in the office?

When dealing with difficult individuals, staying calm and professional is key. Acknowledge their concerns, listen actively, and seek to resolve the issue amicably. Emphasizing your conflict resolution skills demonstrates your ability to maintain a positive office environment.

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What strategies do you employ to foster a good team culture?

Creating a good team culture begins with open communication and regular engagement. Share strategies like organizing team-building events or casual check-ins to encourage collaboration. Highlight your belief in celebrating achievements and promoting a supportive atmosphere.

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How do you ensure that the office environment remains clean and functional?

To maintain a clean and functional office, you can establish clear responsibilities among team members and set up regular cleaning schedules. Collaborating with facility teams and offering to take feedback from employees can ensure that the workspace meets everyone’s needs effectively.

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What experience do you have with office supplies management?

Discuss your previous roles managing office supplies. Explain how you tracked inventory levels, communicated with vendors, and ensured supplies were available without overstocking. Share your experience in creating a budget for supplies to display your capability.

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In your view, what is the most important quality for an Office Coordinator?

The most important quality for an Office Coordinator is the ability to be organized and attentive to detail. This ensures that daily operations run smoothly and allows for effective problem solving when unexpected challenges arise. A proactive and solution-oriented approach also adds immense value.

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How would you approach onboarding new employees?

An effective onboarding process includes being welcoming, providing necessary information, and facilitating introductions to team members. Share your experience in setting up orientation sessions, providing essential documents, and creating a buddy system to ensure new hires feel supported from day one.

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What does a successful day look like for an Office Coordinator?

A successful day for an Office Coordinator would involve completing planned tasks, resolving any office-related issues that arise, and ensuring team members feel supported. Being actively engaged with staff and receiving positive feedback can further indicate that the day was well spent.

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As a company, we aim to have every developer and development team using our products for their code quality and security. The founders believed that building a great place to work with a strong culture would help us make this goal come true in fos...

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Part-time, hybrid
DATE POSTED
December 23, 2024

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