Job details

Purchasing Data Entry Specialist

We are looking for a well-organized and high attention to detail person to support the Director of Procurement and Purchasing Team. The position is based in the Phoenixville, PA facility, and includes a wide range of responsibilities ranging from created purchase orders, receiving, and verifying invoices, running reports and supporting projects in cooperation with employees within and from outside these departments.

Essential Duties

The following are among the essential and ongoing tasks and responsibilities of the position:

Creating daily batches of receipt of goods and receipt of invoices.

Review orders acknowledgements/Invoices to verify accuracy, terminology and specifications and expedite as needed.

Assist in the preparation and updating scheduled due dates.

Attention to detail and high level of accuracy.

Strong documentation skills to capture all requirements.

Problem Solving.

Data entry

Such other duties and tasks as may be assigned from time to time.

Filing daily reports.

Position Requirements

Proficiency in MS Office, particularly MS Excel, working with spreadsheets;

Troubleshooting and finding a solution to the problems;

Multi-tasking is a must

Interested in learning new tasks;

Excellent time management skills and the ability to prioritize work;

Attention to detail and problem-solving skills;

Monitor incoming shipments for current inventory

Excellent written and verbal communication skills;

Communication with all staff and outside vendors:

Strong organizational skills and an ability to multi-task and work gracefully under the pressure of multiple projects and competing deadlines.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is a sedentary role; however, some filing and computer set up may be required. This would require the ability to lift files, move desktop computers; monitors and printers as well as open filing cabinets and bend or stand, as necessary.

Position Type/Expected Hours of Work

This is a full-time position that typically involves 8 hours a day; Monday through Friday, 7:30 am to 4:30 pm with occasional extended work days.

Education and Experience

Certification/College graduate preferred or High School graduate

Candidates must have strong written and oral communication skills.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without advance notice.

We pride ourselves on the quality of its workforce, and all offers of employment are conditioned on successful completion of a standard background check and drug test.

Job Type: Full-time

Average salary estimate

$45000 / YEARLY (est.)

min

max

$40000K

$50000K

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What You Should Know About Purchasing Data Entry Specialist, TB Philly Inc.

If you’re a detail-oriented individual who thrives in a dynamic environment, the Purchasing Data Entry Specialist position at our company could be your perfect fit! Here at our Phoenixville, PA facility, we’re searching for a skilled professional to support our Director of Procurement and the Purchasing Team. You’ll be diving into a variety of tasks, including creating purchase orders, verifying invoices, and running essential reports to facilitate smooth operations both within and outside of our departments. A typical day will involve managing batches of receipts, ensuring all order acknowledgments and invoices are accurate, and assisting in important project timelines. This role truly values laser-sharp accuracy and strong documentation abilities, as you’ll be capturing comprehensive requirements to solve any issues that arise. Your proficiency in MS Office, particularly Excel, will come in handy when managing spreadsheets and monitoring inventory shipments. With your multi-tasking abilities and keen sense of organization, you'll navigate competing deadlines seamlessly. We emphasize effective communication, ensuring you engage well with staff and outside vendors alike. Our office operates in a professional setting, and while this is primarily a sedentary role, you may need to move equipment and files from time to time. If you’re eager to grow and learn within a supportive team, we’d love to meet you and see how your skills can add to our ever-evolving work culture!

Frequently Asked Questions (FAQs) for Purchasing Data Entry Specialist Role at TB Philly Inc.

What are the key responsibilities of a Purchasing Data Entry Specialist at our company?

As a Purchasing Data Entry Specialist at our company, your key responsibilities will include creating and managing purchase orders, verifying the accuracy of invoices, and running necessary reports to support our procurement processes. You'll also assist in preparing due dates, managing receipts, and maintaining organized documentation, all while ensuring strong communication with both internal staff and external vendors.