Procurement Coordinator

At Umpqua Health, we're more than just a healthcare organization; we're a community-driven Coordinated Care Organization (CCO) committed to improving the health and well-being of individuals and families throughout our region. Our comprehensive services include primary care, specialty care, behavioral health services, and care coordination to ensure our members receive holistic, integrated healthcare. Our collaborative approach fosters a supportive environment where every team member plays a vital role in our mission to provide accessible, high-quality healthcare services. From preventative care to managing chronic conditions, we're dedicated to empowering healthier lives and building a stronger, healthier community together.

Umpqua Health strongly encourages applications from candidates of color as well as veterans, aiming to foster a work environment that is linguistically and culturally diverse and inclusive. Please note that at this time, Umpqua Health does not offer visa sponsorship.

The Procurement Coordinator plays a critical role in Umpqua Health’s HR team, providing comprehensive support across various facets of people operations. This role is instrumental in managing the procurement of essential resources, coordinating internal and community events, and ensuring efficient logistical operations. The People Operations Coordinator also oversees and plans the weekly Wednesday company lunches, contributing to a positive and engaging work environment. By collaborating closely with key stakeholders, this role helps to foster a cohesive and productive workplace that aligns with Umpqua Health’s mission and values. 

• Manage the Umpqua Health company store, including inventory management, product selection, and order fulfillment, for both internal and external events. 
• Ensure software license contracts are properly documented and entered into the system for tracking and compliance. 
• Oversee the purchasing process for office supplies, HRSN and FLEX benefits, and company-branded merchandise, ensuring all transactions are within approved parameters. 
• Research and negotiate rates with vendors to secure the best possible pricing for goods and services. 
• Manage inventory levels and ensure the timely and cost-effective acquisition of necessary materials. 
• Collaborate on the logistics of community events, ensuring effective delivery and presentation of company swag and materials. 
• Oversee and plan the weekly Wednesday company breakfast, coordinating menus, catering, and logistics to promote a positive and engaging work environment. 
• Manage the scheduling of conference rooms to ensure availability for meetings and events, coordinating with staff to prevent conflicts. 
• Work closely with Accounts Payable to send over invoices related to purchasing activities and ensure timely processing. 
• Facilitate the delivery and setup of equipment, products, and materials as needed for both internal and external events. 
• Maintain up-to-date records of purchasing activities, inventory, event logistics, and software licenses to support informed decision-making. 
• Perform other duties as assigned by management needed to help drive to our Vision, fulfill our Mission, and abide by our Organization’s Values. 

• Previous experience in HR, people operations, procurement, event coordination, or administrative support is preferred but not required; training will be provided. 
• Strong organizational and time management skills, with the ability to handle multiple tasks and priorities. 
• Good communication skills, both written and verbal, with a focus on collaboration and fostering a positive workplace culture. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is preferred. 
• Ability to work independently, handle confidential information with discretion, and maintain a high level of accuracy in all tasks. 
• Attention to detail and accuracy in managing procurement processes, financial records, event logistics, and administrative tasks. 
• Problem-solving abilities to identify challenges and implement effective solutions in people operations and procurement. 
• Collaboration skills to work effectively within a team and across departments, supporting a cohesive and inclusive workplace. 
• Initiative and adaptability to improve processes and workflows while being flexible to changing priorities and organizational needs. 

Umpqua Health is an equal opportunity employer that embraces individuals from all backgrounds. We prohibit discrimination and harassment of any kind, ensuring that all employment decisions are based on qualifications, merit, and the needs of the business. Our dedication to fairness and equality extends to all aspects of employment, including hiring, training, promotion, and compensation, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under federal, state, or local law.