Change of Occupancy Maintenance Coordinator (Fort Cavazos)

As the Change of Occupancy Maintenance Coordinator at WinnCompanies, your main responsibilities will include scheduling and coordinating COM work, ensuring completion of repairs within budget and time constraints, and utilizing the Yardi database for managing the COM process. You'll also need to maintain accurate communication between various departments and generate maintenance reports to identify potential issues.

To qualify for the Change of Occupancy Maintenance Coordinator position at WinnCompanies, you should have a high school diploma or GED and preferably some relevant work experience, although less than one year is acceptable. Strong communication skills, attention to detail, and the ability to navigate property management software are also essential to succeed in this role.

The Yardi database is crucial for the Change of Occupancy Maintenance Coordinator position at WinnCompanies. You will use it to create and update COM packages, enter labor and parts on work orders, and generate purchase orders. Efficient use of Yardi ensures a streamlined management of the maintenance process, helping you stay organized and effective.

Working as a Change of Occupancy Maintenance Coordinator at WinnCompanies opens many doors for career growth. The company emphasizes learning and leadership opportunities, and hard work in this role can lead to advancements into higher management positions within the organization. Your dedication and performance will be recognized and rewarded.

WinnCompanies offers an impressive benefits package for a Change of Occupancy Maintenance Coordinator that includes generous time off policies, a 401(k) plan with company matching, comprehensive medical, dental, and vision options, and tuition reimbursement programs. Employees also enjoy wellness programs, discounts, and flexible scheduling options, reflecting the company’s commitment to employee well-being.

When discussing your experience with scheduling and coordinating maintenance tasks, focus on specific instances where you successfully prioritized tasks and managed time effectively. Describe the tools you used, such as scheduling software or communication techniques, and how you ensured all parties were informed and coordinated for successful execution of maintenance activities.

For this question, emphasize your ability to remain calm and collected in challenging situations. Share a specific example of a problem you faced, how you assessed the situation, engaged stakeholders, and identified a viable solution. Highlight any follow-up actions you took to prevent similar issues in the future.

Discuss your familiarity with Yardi or similar property management systems, detailing how you've used them for tracking maintenance requests, managing budgets, and generating reports. If applicable, mention any specific training or certifications to underscore your proficiency with the software.

Effective communication is vital in maintaining clarity. Share your strategy for keeping lines of communication open, such as regular meetings, digital updates, and feedback loops. Provide an example of how you facilitated collaboration between departments and resolved any misunderstandings.

Talk about your methodical approach to reconciling technician labor hours and managing work orders. Explain how you utilize the property management system for accuracy, along with any manual checks or audits you perform. Clarify how you prioritize accuracy in record-keeping, which ultimately contributes to operational efficiency.

Demonstrate your time management skills by explaining how you assess and prioritize tasks based on urgency and impact. Share past experiences that illustrate your ability to make quick decisions and pivot when unexpected priorities arise, reassuring that you're adaptable and ready to confront challenges.

Outline a specific instance where you identified an inefficiency in the existing processes. Discuss the analysis you conducted, the recommendation you proposed, and its resulting impact. Highlight any positive feedback received, emphasizing how your initiative benefitted the team or organization as a whole.

Discuss the specific strategies you employ to maintaining attention to detail, such as checklists, regular audits, or using software tools. Share an example of how your attention to detail led to a successful project outcome or improved quality in your work, reassuring employers of your reliability.

Articulate your reasons for wanting to join WinnCompanies, such as your alignment with their values or dedication to community service. Discuss your enthusiasm for the role and how your experience complements their mission, emphasizing your desire to contribute positively to both the team and residents in military housing.

It’s important to approach feedback with an open mind. Discuss your willingness to accept constructive criticism and how you use it to improve your performance. Illustrate with personal examples of when feedback was given and how you applied it to better your work methods or outcomes.