Double Remote Assistant (Central US)

As a Double Remote Assistant at Double, your responsibilities will range widely to ensure that busy leaders can focus on their core tasks. This will include managing calendars, scheduling appointments, drafting correspondence, coordinating travel arrangements, and overseeing administrative tasks for multiple clients. You will support their professional and sometimes personal needs, ensuring that life runs smoothly for high-net-worth individuals and executives alike.

To become a Double Remote Assistant, we recommend having at least three years of experience as a Personal or Executive Assistant, preferably with at least six months of remote assistant work. Experience in supporting high-net-worth individuals or in a fast-paced executive environment is highly desirable. Strong communication skills, organization, and tech-savviness are essential as you will be using tools like Google Suite, CRM systems, and various project management platforms.

As a Double Remote Assistant, you will enjoy a flexible working schedule that you can set in alignment with your clients' time zones during standard U.S. business hours. This autonomy allows you to manage your workload efficiently while providing top-tier support to your clients. The role is designed to fit into your life while still meeting clients’ needs effectively.

While it's not a strict requirement, having prior experience as an independent contractor is highly preferred for Double Remote Assistants. This experience shows that you are comfortable working autonomously, managing your time effectively, and handling the associated responsibilities. Being familiar with the independent contractor framework will help you smoothly transition into this role.

As a Double Remote Assistant, you will work with a variety of high-caliber clients, including C-level executives, entrepreneurs, and high-net-worth individuals across diverse industries. This dynamic will not only provide you with an enriching experience but will also allow you to grow your skills and network while supporting some of the most influential people in their fields.

When answering this question, be sure to highlight your relevant experience as a Personal or Executive Assistant, including specific tasks you successfully managed. Use examples that demonstrate your ability to support high-profile clients and how your skills have led to their success, showcasing your adaptability and maintain confidentiality.

In crafting your response, emphasize your organizational skills and any methods you use to prioritize tasks effectively. Mention tools you use for task management and describe how you adapt to fluctuating demands while remaining focused on quality and efficiency.

Be prepared to share a specific story that reflects your problem-solving skills. Detail how you identified the challenge, the steps you took to overcome it, and the positive outcome. This illustrates your ability to remain calm under pressure and your dedication to excellent service.

Discuss your familiarity with crucial tools like Google Suite, project management apps like Trello or Asana, and CRM platforms. Your answer should articulate how these tools enhance your efficiency and collaboration with clients, demonstrating your tech-savviness.

Address this question by emphasizing the importance of confidentiality in your role. Share your experience with maintaining discretion and detail any protocols you have in place, like securing sensitive documents and following client-specific guidelines.

Talk about your methods for time management, such as using digital calendars, setting reminders, and blocking time for tasks. Highlight how these strategies enable you to meet deadlines and maintain productivity while juggling multiple clients.

Explain your approach to communication, such as regular check-ins, updates, or preferred communication channels. Mention how you tailor your communication style to each client’s preferences and needs, ensuring clarity and transparency in all interactions.

Share your personal motivations for helping others and how you find satisfaction in being the backbone of your clients’ success. Talk about how empowered clients motivate you to maintain high standards in your work to foster long-lasting professional relationships.

Highlight traits such as adaptability, problem-solving, and professionalism as key to success in this role. Provide examples of how you've demonstrated these characteristics in past positions, showing your readiness to join the Double team.

Discuss your techniques for building relationships, such as asking questions to understand their needs better, being proactive in communication, and demonstrating reliability. Stress how forming a strong partnership leads to more effective collaboration and improved client satisfaction.