Subcontracts Administrator II - job 5 of 6

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At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking a highly talented Subcontracts Administrator II to support multiple West Region Business Lines. This will be a hybrid position including a combination of both remote and in-office. The location of this position is flexible, but qualified candidates will need to be willing to potentially work Central standard time, Mountain time and Pacific standard time hours. 

Duties & Responsibilities 

Business:

• Follow and enforce procurement related policies and procedures.
• Develop intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Challenge the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.

Technical:

• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Prepare and solicit Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and executes purchase orders and agreements.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results. Communicate effectively with internal clients regarding subcontract progress and accomplishments.
• Negotiate deviations from company Terms & Conditions and minimum insurance requirements needed for various Scopes of Work.
  • Must be familiar with and preferably have significant experience with standard contractual Terms and Conditions and their meanings.
  • Must have a working knowledge of Certificates of Insurance as well as different policy types and limits.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals,and clarifications, and signed contractual Agreements.
• Tabulate and evaluate subcontractor and supplier proposals.
• Achieve savings targets relative to management established benchmarks by managing workload in accordance with business objectives and internal client priorities.
• Review invoices and resolves discrepancies.
• Assist in the evaluation of disputes with suppliers.

Minimum Requirements: 

• Bachelor’s Degree + 2 year of experience in subcontracting, procurement, or other similar function or demonstrated equivalency of experience and/or education.
• Understanding of contracting and procurement terminology, measures, concepts, principles, and strategies.

Preferred Qualifications: 

• Bachelor’s degree in supply chain, business, engineering, construction management, economics, or similar field. 3+ years of experience in subcontracting or other similar function.
• Competency to perform subcontracting and procurement functions.
• Experience in managing tactical and strategic supplier relationships.
• Previous experience working in a consulting engineering or professional services environment.
• Previous experience working in a highly matrixed global and/or Fortune 500 organization.
• Excellent analytical, judgment and practical operating skills in a multi-location, project-based industry.
• Excellent organizational, administrative, and problem-solving skills.
• Ability to work in a fast-paced, growing environment with high demand to flexibility.
• Demonstrated ability to identify business process issues and drive process improvement.
• Open-minded self-starter with the ability to adapt, improvise and problem solve.
• Excellent interpersonal, written, and communication skills.
• Advanced computer skills and ability to use procurement systems.
• Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat.

• This position does not include sponsorship for United States work authorization, now or in the future. 
• Relocation and/or per diem benefits are not offered.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.