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Lead Events Planner, Bethesda Maryland

The Lead Events Planner drives the planning and execution of a range of Aledade team events, to include Market Summits, Aledade All Staff retreat and other team and customer facing events across the country. The role partners across internal stakeholders and external vendors, managing competing priorities. 


This position is located in our Bethesda, Maryland headquarters and offers a hybrid work environment (working in-office and remotely a few days a week). Candidates must live in Bethesda or its surrounding areas to be considered.


Primary Duties
  • Developing the strategy and driving the planning of various Aledade events throughout the year including Market Summits, All Staff Retreats, networking and milestone events, team retreats and trainings, user events for our customers, and more. 
  • Developing and executing against project plans, convening key stakeholders, and leading communication with business partners, and stakeholders.
  • Establishing recommendations and SOPs to improve the operational efficiency and scalability of the Event Program as Aledade grows.
  • Leading a range of workstreams to ensure events run smoothly, such as setting up registration processes, designing name badges, selecting and ordering swag items, setting up and breaking down pre and post event, and much more. 
  • Additional project-based work as assigned that will allow for exposure to different parts of the company and contribute toward Aledade's mission.


Minimum Qualifications
  • Bachelor’s degree or equivalent work experience required
  • 8+ years of direct experience supporting events in a fast paced corporate or nonprofit setting
  • Available to work across various time zones and/or non-traditional working hours on occasion, as needed
  • Based in Bethesda area; able to work in-office in a hybrid capacity from Aledade’s downtown Bethesda office
  • Able to travel up to 50% during busy season for corporate events


Preferred KSA's
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills; attention to detail and problem-solving skills
  • Comfortable tackling challenges with a high level of autonomy
  • Highly organized and proactive in raising questions around clarity, prioritization, blockers, and other points to drive assigned tasks forward
  • Ability to thrive in a dynamic, fast paced environment and navigate rapidly evolving needs
  • Ability to collect and analyze quantitative and qualitative data, prepare financial reports, and manage events budgets
  • A collaborative team player with a roll-up your sleeves mentality


Physical Requirements
  • Must be able to work out of Aledade’s downtown Bethesda office and travel to plan and attend corporate events in person as needed (up to 50%)
  • Working non-traditional hours as needed for events
  • Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.


$108,000 - $118,000 a year
Salary Range: $108,000-$118,000 base + bonus + equity
Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience.
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Farzad Mostashari
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Average salary estimate

$113000 / YEARLY (est.)
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$108000K
$118000K

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What You Should Know About Lead Events Planner, Bethesda Maryland, Aledade

Are you an experienced professional looking for a thrilling opportunity to lead event planning at Aledade? As the Lead Events Planner, you'll be at the forefront of organizing impactful events, from Market Summits to our All Staff retreats! Based in our Bethesda, Maryland headquarters, this hybrid role blends in-office and remote work to ensure a flexible working environment. The Lead Events Planner will manage various logistical elements and collaborate closely with both internal teams and external vendors to ensure every event shines. You’ll develop strategies for diverse events throughout the year, enabling seamless execution while keeping all stakeholders informed and engaged. Your expertise will help improve operational techniques and scalability, making Aledade's events the talk of the industry. With 8+ years in event planning and outstanding organizational skills, you’ll tackle every challenge with creativity and precision. Plus, if you enjoy traveling and working across various time zones, this is the role for you! Join a mission-driven team and take your career to the next level—leveraging your communication and problem-solving skills while fostering an extraordinary experience for staff and stakeholders alike at Aledade.

Frequently Asked Questions (FAQs) for Lead Events Planner, Bethesda Maryland Role at Aledade
What are the main responsibilities of the Lead Events Planner at Aledade?

The Lead Events Planner at Aledade will primarily develop strategies for various events, manage project plans, and liaise with stakeholders. You’ll also be responsible for establishing operational efficiencies, ensuring smooth registration processes, and overseeing event logistics to enhance attendee experiences.

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What qualifications are required to apply for the Lead Events Planner position at Aledade?

To qualify for the Lead Events Planner position at Aledade, candidates should have a Bachelor's degree or equivalent experience, along with over 8 years of direct event planning experience in either corporate or nonprofit settings. Strong organizational and communication skills, along with the ability to work in a hybrid environment, are essential.

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What is the compensation range for the Lead Events Planner role at Aledade?

The salary range for the Lead Events Planner position at Aledade ranges from $108,000 to $118,000 annually, with additional compensation opportunities including bonuses and equity, depending on the candidate's qualifications and experience.

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Can the Lead Events Planner at Aledade work remotely?

Yes, the Lead Events Planner role at Aledade features a hybrid work environment that allows for both in-office and remote work a few days a week. However, candidates must reside in Bethesda or its surrounding areas.

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What are the physical requirements for the Lead Events Planner position at Aledade?

Candidates for the Lead Events Planner position at Aledade must be able to work in the Bethesda office and attend corporate events, traveling up to 50%. The role may require prolonged sitting, extensive use of computers, and occasional lifting.

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Common Interview Questions for Lead Events Planner, Bethesda Maryland
How do you prioritize tasks while planning multiple events simultaneously as a Lead Events Planner?

To prioritize tasks effectively, I use a combination of digital project management tools and time-blocking methods to allocate time for each event. I regularly communicate with stakeholders to adjust priorities as needed, ensuring that deadlines are met without compromising quality.

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Can you describe a challenging event you coordinated and how you handled unforeseen issues?

I once coordinated an event where a key vendor canceled last minute. I maintained a calm demeanor and quickly assessed alternative options. By leveraging my network, I secured a replacement vendor within hours, ensuring the event proceeded smoothly.

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What strategies do you use to ensure effective communication with stakeholders during event planning?

I establish clear communication channels at the beginning of every project and utilize regular updates and scheduled check-ins. Using collaborative platforms, I ensure every stakeholder can access the latest event information and contribute feedback.

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How do you measure the success of an event after it’s completed?

Post-event, I analyze feedback through surveys and data metrics such as attendance rates versus registration. This helps me assess what worked well and identify opportunities for improvement in future events.

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What is your approach to managing event budgets?

I adopt a detailed budgeting process that involves forecasting costs, tracking expenditures in real-time, and ensuring that all spending aligns with the initial budget expectations. Regular reviews help in mitigating overruns.

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Describe your experience with vendor management.

I have extensive experience in vendor management, where I focus on building strong relationships while negotiating contracts. Regular evaluations of vendor performance ensure quality and timely delivery of services for our events.

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How do you incorporate feedback into your event planning process?

I actively seek feedback from both attendees and stakeholders post-event. By analyzing this feedback, I identify trends and areas for improvement, which I integrate into the planning process for future events.

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What tools or software do you find most helpful for managing events?

I utilize a mix of project management software, event registration tools, and communication platforms, such as Asana or Trello for project tracking, Eventbrite for registrations, and Slack for team communications. This ensures a smooth workflow throughout the planning process.

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How do you stay current with the latest event planning trends?

I regularly attend industry conferences, participate in webinars, and subscribe to event planning publications. Networking with other professionals also allows me to exchange ideas and learn about new trends.

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What makes a corporate event engaging for participants?

An engaging corporate event should have a clear objective, interactive elements, and opportunities for networking. Incorporating multimedia presentations and engaging speakers also enhances participant enjoyment and involvement.

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Full-time, hybrid
DATE POSTED
December 26, 2024

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