Project Manager

As a Project Manager at CAI, your primary responsibilities include overseeing the planning, execution, and completion of various projects related to managing health data for the Connecticut Department of Developmental Services. You'll manage project timelines, deliverables, and scopes while ensuring adherence to compliance standards such as HIPAA and HITECH. Additionally, you'll be responsible for creating and maintaining project documentation, leading status meetings, and ensuring effective communication among all stakeholders.

To qualify for the Project Manager role at CAI, candidates should have at least 10 years of experience in project management, with a strong understanding of data migration, governance, and compliance requirements associated with health data. Familiarity with project management tools like MS Project and Azure DevOps is essential, as well as experience working with governmental agencies. Having a blend of IT knowledge, communication skills, and budgeting experience is crucial for success in this role.

CAI is committed to providing strong support for its Project Managers through effective communication channels, integrated project management tools, and collaborative team environments. You'll have access to resources and training to enhance your skills and stay updated on the latest compliance requirements like HIPAA and FedRAMP. Additionally, the company encourages a culture of continuous improvement, where your insights and experiences can help shape project outcomes positively.

During the interview process for the Project Manager role at CAI, you can expect a thorough assessment of both your technical skills and your ability to communicate effectively. The interviews will likely involve discussions about your previous project management experiences, specific challenges you've faced, and how you led teams through successful project completions. Additionally, an emphasis on compliance knowledge surrounding health data will be a significant part of the process.

The project environment at CAI for Project Managers is dynamic and collaborative, focusing on critical health-related initiatives. You will be working with dedicated teams to tackle the complexities of data migration and governance, ensuring compliance with various regulations. Expect to adapt to changing priorities and requirements, and take part in an iterative project management approach that values flexibility and responsiveness to stakeholders' needs.

When prioritizing project tasks, I start by aligning project goals with the overall objectives of stakeholders and the organization. I assess tasks based on urgency, dependencies, and resource availability. This helps me create a realistic project timeline while ensuring that critical tasks receive the attention they require for timely completion.

Certainly! In my previous roles, I have managed project budgets by closely tracking expenses and adjusting allocations as necessary. I regularly communicate with finance teams to ensure that we are staying within budgetary constraints while examining opportunities for cost savings. I also analyze variance reports to identify legitimate budget adjustments throughout the project lifecycle.

When scope changes arise, I first assess the impact on project timelines and deliverables. I communicate effectively with stakeholders, detailing the reasons for the change and its implications. I then work to document the changes formally, discussing potential trade-offs and ensuring that all parties are in agreement before proceeding to adjust the project plan.

My approach to risk management involves identifying potential risks early in the project lifecycle and developing mitigation strategies. I use a proactive communication style to engage with the project team and stakeholders, ensuring everyone is aware of current risks. I also regularly review risk registers and update them as needed, keeping the project on track.

I facilitate effective communication within the project team by establishing clear channels and regular meetings via MS Teams and SharePoint. I encourage open dialogues where team members can share progress, challenges, and insights. I create a collaborative environment that promotes knowledge sharing and ensures that everyone is aligned with project objectives.

A particularly successful project I managed involved migrating sensitive health data across various platforms. The success can be attributed to meticulous planning, strong stakeholder engagement, and adherence to compliance standards. We completed the project on time and received positive feedback from clients for its efficiency and responsiveness to their needs.

To motivate my team, I focus on recognition of individual and collective achievements, fostering a positive and inclusive atmosphere. I promote professional growth by providing opportunities for learning and skill building. I also celebrate milestones and encourage team bonding, creating a sense of ownership and dedication among members.

I tailor my project management approach by first understanding the unique priorities and concerns of each stakeholder. This includes determining their preferred methods of communication and the level of involvement they desire. I create customized updates and reports, ensuring transparency and addressing specific stakeholder needs to align project goals with their expectations.

I utilize a variety of tools for project tracking and reporting, including MS Project for schedule management, Azure DevOps for task tracking, and MS Teams for team collaboration. I leverage dashboards and status reports to present project updates clearly and effectively to stakeholders, ensuring everyone stays informed on progress and potential challenges.

Managing team dynamics in cross-functional projects involves fostering collaboration and mutual respect among team members from different backgrounds and expertise. I facilitate workshops and collaborative meetings to build rapport and open dialogue, ensuring that everyone feels valued. By establishing common objectives, I help the team focus on shared goals while appreciating each other's contributions.