Project Manager, Podcasts

As a Project Manager, Podcasts, your responsibilities at Spotify include managing the master booking calendar for podcast ad recordings, coordinating with vendor project management teams, and ensuring timely delivery of ad reads. You will also track project statuses in Asana, distribute ad scripts to talent, handle scheduling conflicts, and provide regular updates to stakeholders.

To qualify for the Project Manager, Podcasts position at Spotify, candidates should have at least 3 years of project management experience in media or advertising, proficiency in project management tools like Asana, excellent communication skills, and experience with audio and video editing software. Understanding podcast production workflows is preferred.

The Project Manager, Podcasts plays a vital role in supporting Spotify’s mission of unlocking human creativity by enhancing how advertising is integrated into podcasts. By coordinating ad reads and managing project workflows effectively, this role ensures that creators are supported, and listeners receive a seamless audio experience.

As a Project Manager, Podcasts at Spotify, you will be using project management tools like Asana for tracking progress and deadlines, as well as audio editing software such as Pro Tools or Adobe Audition. Familiarity with video editing software and podcast hosting platforms like Megaphone will also be beneficial.

The Project Manager, Podcasts position is based in Los Angeles, CA. This location places you in the heart of a vibrant media landscape, allowing for collaboration with top talent and innovative creators.

During interviews, highlight your organizational skills. Discuss how you prioritize tasks by urgency and importance, utilize project management tools, and maintain open communication with all stakeholders to ensure that deadlines are met without compromising quality.

Emphasize your ability to customize communication styles based on team preferences. Share examples of how you’ve set up regular check-ins, used project management tools for tracking progress, and established clear guidelines for updates to foster collaboration.

Discuss your familiarity with audio editing software and how it can be applied in projects. Provide specific examples of scenarios where you’ve edited audio as needed for ad placements or improved podcast quality, demonstrating your proactive approach.

Explain your strategy for managing conflicts. This might include offering alternative times, maintaining flexibility, and ensuring you have backup plans. Provide details on how quick problem-solving serves not only the schedule but also builds rapport with talent.

Select a project that had tight deadlines or complex requirements. Explain your steps for planning, coordinating, and executing successfully, focusing on how your skills directly contributed to overcoming obstacles and achieving desired outcomes.

Discuss your proficiency in tools like Asana, where you set up clear dashboards for tracking deliverables, deadlines, and communication. Share how monitoring progress helps anticipate bottlenecks early, ensuring timely delivery.

Highlight your adaptability by discussing your experience in adjusting your tone, formality, and communication channel preferences based on stakeholder needs. Share examples where this adaptability helped in fostering better relationships.

Describe your systematic approach to documentation, including how you categorize files, maintain clear records of communications, and ensure that project files are easily accessible. Stress the importance of this organization for clarity and future reference.

Provide a specific example where your observations helped you intervene early in the project life cycle. Discuss the steps you took to mitigate the issue and how your proactive approach enabled the project to stay on track.

Explain your communication strategy, such as regular status updates, weekly meetings, or using project management tools to provide real-time updates. Provide reassurance that your transparency helps manage expectations and build trust.