Executive Assistant to the CEO

Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity.

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An exciting opportunity for a very experienced Executive Assistant to the CEO, to join a 100-year heritage, household recognised brand. In addition to being EA to a CEO this role will offer exciting and diverse exposure and opportunities to grow your skills and career such as leading organisational wide projects, in a fast moving and values driven organisation.

Key Points

• Flexible working options including Hybrid working and free onsite parking
• Fantastic opportunities for career growth and personal development including opportunities to lead and support business wide projects
• Join a business that has a commitment to maintaining a continual focus on Making a Difference with Real Care to customers and employees

The Role

Reporting directly to the CEO, the Executive Assistant provides executive support to the CEO, and will act as the primary point of contact for internal and external stakeholders pertaining to the CEO Office. The Executive Assistant also serves as a liaison to the Executive Team, including providing some EA support for 2 executives. Key duties and responsibilities include:

• Plans, coordinates and ensures the CEO's schedule is followed and respected Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature
• Determines appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the CEO’s office and internal departments, including Belron Group; to maintain credibility, trust and support
• Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place and keeping the CEO updated
• Provide some EA support to Operations Director and People & Leadership Director for travel and diary management
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings 
• Coordinating Executive meetings including compiling, formatting, editing, and distributing papers and facilitation if needed
• Comply with requirements of the health, safety and wellbeing (HS&W) policies and related HS&W procedures developed by O'Brien
• Passionate, committed and contributes to the achievement of O’Brien’s balanced scorecard across the quadrants of: People, Customer, Society and Financial

The Perks

O’Brien® is committed to giving you fantastic benefits, a platform for development and working with you to grow your career. To support this, we offer:

• Flexible working including Hybrid working arrangements
• Ongoing reward and recognition programs
• Ongoing learning and development opportunities
• Community service/volunteering leave and giving back opportunities
• Employee discounts with O’Brien services and our corporate partners

What we are looking for

At O’Brien® we are Caring, Collaborative, Genuine and Driven. We call this our DNA, and it’s what we look when finding and growing our team members. If you fit the DNA, you’ll fit here. In conjunction we are needing someone with:

• 10 + years of experience supporting C-Level Executives, experience within large organisations highly favourable 
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response 
• Proficient in Microsoft Office Suite (Teams, Outlook, Word, Excel, Power Point), Adobe Acrobat, and digital platforms
• Strong organisational skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Proven success in leading or supporting cross functional business wide projects
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

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If you meet the above criteria and you’re seeking a rewarding career with a nationally recognised household brand, then we would love to hear from you. Apply Now!

At O'Brien®, we put our customer at the heart of everything that we do, serving more than 360,000 Customers each year, 24 hours a day, 7 days a week, 365 days a year. O'Brien is also part of Belron®, worldwide leader in vehicle glass repair, replacement and recalibration services, operating in 40 countries across 6 continents

Privacy: To review and consider your application, O'Brien® collects personal information. To understand what is collected and why, carefully review the Applicant Privacy Notice presented during your online application and/or review our Privacy Policy and Terms of Use.

Agencies: O'Brien® does not accept unsolicited resumes or outreach from recruiting agencies. Absent a signed agreement and approval from O'Brien® to submit candidates to a specific requisition, we will not approve payment to any third party.