Executive Assistant

The Executive Assistant at Birgo Capital is responsible for a variety of crucial tasks, including managing the Executive's calendar, handling communications, supporting administrative responsibilities, and ensuring effective project management. You'll tackle daily blockers, organize meetings, prepare agendas, and actively participate in monitoring the Executive's progress towards their goals.

To thrive as an Executive Assistant at Birgo Capital, candidates should possess exceptional written and verbal communication skills, strong time management abilities, and proficiency in Google Workspace. Resourcefulness and the capability to handle confidential matters with discretion are also key attributes that will help you succeed in this role.

The work environment at Birgo Capital is dynamic and collaborative, embodying our values such as teamwork and integrity. As an Executive Assistant, you'll find yourself in an entrepreneurial setting where fast growth is a norm, enabling a culture that supports professional development, diverse perspectives, and active engagement in community initiatives.

The Executive Assistant role at Birgo Capital directly supports our core values by fostering teamwork and proactive problem-solving. You'll work to ensure that the Executive can effectively lead, which ultimately aids our mission of improving lives through real estate. Your contributions in maintaining organization and effective project management will exemplify our commitment to excellence and integrity.

Candidates applying for the Executive Assistant position at Birgo Capital should demonstrate strong organizational skills, time management capabilities, and proficiency in relevant software. A valid driver’s license, reliable transportation, and the ability to maintain confidentiality are also essential, and candidates must be based in Pittsburgh, PA, to accommodate in-person meetings.

When answering this question, illustrate your approach to time management and task prioritization. Share specific techniques you use, like to-do lists or digital planners, that help you balance urgent and long-term tasks effectively.

In your response, recount a specific example that showcases your problem-solving skills. Explain the context, the actions you took, and the positive outcome that resulted from your intervention, highlighting your ability to remain calm under pressure.

Discuss your experience with tools like Google Workspace, project management software, or communication platforms. Emphasize how these tools have improved your efficiency and effectiveness in supporting executives.

Address the importance of confidentiality in the role of an Executive Assistant. Share your understanding of sensitive information and provide an example of how you've successfully protected privacy in past experiences.

When responding, share your philosophy on communication, emphasizing clarity, professionalism, and approachability. You can also mention specific instances where your communication skills positively impacted an executive’s workflow or relationship with team members.

Discuss your approach to organizing and scheduling meetings, including how you evaluate priorities and manage competing demands. Providing an example from past experiences can help illustrate your effectiveness in this area.

Your answer should highlight your organizational skills, use of deadlines, and project management techniques. Mention how you prioritize tasks that are on tight deadlines and how you communicate progress to the executive.

Here, emphasize your alignment with Birgo's values, such as teamwork and humility. Share your professional experiences and qualities that make you a strong candidate, focusing on your proactive approach and commitment to supporting the Executive.

When answering, discuss your role in planning, organizing, or participating in team events and meetings. Elaborate on how you ensure these initiatives foster collaboration and engagement across the team.

Explain your project management techniques, such as using software or methods for tracking progress. Share an example of managing multiple projects effectively, showcasing your organizational skills and attention to detail.