Assistant, Finance & Accounting

As an Assistant, Finance & Accounting at Creative Artists Agency (CAA), your key responsibilities will involve supporting multiple executives in their daily functions, which includes managing their calendars, organizing travel and expenses, scheduling meetings, and communicating effectively with various stakeholders. Additionally, you'll create reports, spreadsheets, and presentation materials that aid the executive team in decision-making and project management.

To be eligible for the Assistant, Finance & Accounting position at Creative Artists Agency (CAA), you should have a minimum of 2 years of administrative experience. Strong organizational and time management skills are essential, along with proficiency in Microsoft Office applications such as Teams, Outlook, Excel, Word, and PowerPoint. While a college degree is preferred, strong attention to detail and excellent communication skills are critical to excel in this role.

Yes, the Assistant, Finance & Accounting position at Creative Artists Agency (CAA) is a hybrid role. This means you will be required to work onsite 4 days a week in our New York office, where you'll have the opportunity to collaborate closely with your team and immerse yourself in CAA’s exhilarating work environment while enjoying the flexibility that hybrid work provides.

For the Assistant, Finance & Accounting position at Creative Artists Agency (CAA), strong organizational skills, attention to detail, and interpersonal communication are crucial. Ideally, candidates will have experience assisting multiple executives and be a self-starter. Moreover, a solid understanding of Microsoft Office tools will greatly enhance your ability to perform in this role effectively.

Working as an Assistant, Finance & Accounting at Creative Artists Agency (CAA) offers a unique opportunity to be part of a leading agency at the forefront of the entertainment and sports industries. With a diverse team dedicated to innovation and client service, you’ll gain exposure to a variety of projects and initiatives while enhancing your professional skills in a dynamic environment that encourages collaboration and excellence.

When supporting multiple executives, I prioritize tasks by assessing urgency and importance, using tools like calendars and to-do lists for organization. Communication with each executive ensures that I understand their expectations and can adapt accordingly. Flexibility and clear prioritization allow me to manage my workload effectively.

Absolutely! In previous roles, I’ve always adhered to the highest standards of confidentiality. For example, when managing travel arrangements and personal expenses, I ensured that all documentation was securely stored and that any discussions about sensitive financial details occurred in private settings. Maintaining discretion fosters trust with executives I support.

I regularly use digital calendars such as Outlook to schedule meetings and set reminders for important tasks. Additionally, I find project management tools like Trello or Asana very helpful for organizing my tasks and deadlines effectively. Maintaining a structured approach allows me to stay on top of multiple priorities.

I believe in staying adaptable in a fast-paced environment. If a last-minute change occurs, I quickly reassess my current tasks and reprioritize accordingly. Communicating with the involved executives about any changes also helps ensure that everyone is aligned, and I can adjust my schedule to accommodate new priorities seamlessly.

I focus on clarity and timeliness in my communications with stakeholders. I actively listen to their needs, ask clarifying questions when necessary, and use clear, concise language when drafting emails or memos. Ensuring I follow up on requests and maintain an organized record of conversations helps keep everyone informed and engaged.

I have extensive experience with Microsoft Office tools like Excel, PowerPoint, and Word. For example, I regularly use Excel for data analysis and creating complex spreadsheets, PowerPoint to develop engaging presentation materials, and Word for drafting reports and memos. I'm comfortable with utilizing advanced features to enhance functionality.

When creating meeting materials for executives, I start by gathering all relevant information needed for the discussion. I then structure the content in a clear, logical format, ensuring to highlight key points and actionable items. I also get input from executives to make sure their goals and perspectives are well-represented in the materials.

Preparation is key for any important meeting! I begin by reviewing the agenda and any provided materials, ensuring I understand the topics to be discussed. I then organize necessary documents and materials, confirm attendance, and set reminders. Having all this aligned ensures the meeting goes smoothly and is productive.

I find that maintaining a positive mindset helps keep me motivated during repetitive tasks. I often set small goals or rewards for completing tasks, and I try to see how these tasks contribute to larger projects. Additionally, I look for efficiency improvements to streamline processes, turning monotony into an opportunity for innovation.

I am genuinely excited about working at Creative Artists Agency (CAA) because of its innovative approach to the entertainment and sports industries. The opportunity to support talented executives in a high-energy environment aligns perfectly with my career goals. I admire CAA's commitment to client service and collaboration and want to contribute positively to the team's success.