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Talent Administrator & Coordinator - job 1 of 2

Company Description

Are you ready to accelerate your career? Join Cielo as a Talent Administrator & Coordinator! A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success!  

Cielo is a brand that reflects our big idea – that talent is rising – and with it our opportunity to rise above. We create careers for ambitious people by moving beyond traditional assumptions of what it means to work in talent acquisition.

Cielo is the world's leading Talent Acquisition Partner. We deliver a better talent experience for everyone through Talent Acquisition, Search, Consulting, and Digital Accelerators™. With our fresh approach – we design and build comprehensive, proven solutions inspired by technology to find and keep the unique talent that elevates our clients above the competition. 

Cielo is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. 

Job Description

The Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a variety of logistical and recruitment activities to service a particular client program or teams.

Work Location: Budapest,
Work Arrangement: hybrid 1 day per week in office
Work Schedule: standard
Specific requirements: fluent english required

Duties and Responsibilities:

  • Assist with recruitment and interview process
  • Completes and reviews screening assessment and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
  • Develop interview schedules to ensure qualified candidates are evaluated
  • Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.) 
  • Timely review of applicants who have applied via the ATS
  • Schedule non-complex phone, video and in-person interviews with Recruiters or Hiring Managers 
  • Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
  • Provide other administrative support to recruitment team as needed

Qualifications

Position Requirements

Education:

  • High school diploma or equivalent required

Experience:

  • Experience in a business or office environment
  • Customer service or administration preferred

Exposure:

  • Fluent in English
  • Strong communication skills, verbal and written
  • Demonstrated proficiency with the Microsoft Office suite, including Outlook.
  • Ability to prioritize and organize own work
  • Desire to provide a high level of customer service to colleagues and clients
  • Keen interest in recruitment

Additional Information

All your information will be kept confidential according to EEO guidelines.

What You Should Know About Talent Administrator & Coordinator, Cielo

Are you ready to kickstart your career in recruitment? Join Cielo as a Talent Administrator & Coordinator in Budapest, Hungary! At Cielo, we believe in the potential of every individual, paving the way for you to thrive and grow in your professional journey. As a Talent Administrator & Coordinator, you'll play a crucial role in our talent acquisition process, providing essential support through various pre-hire and post-hire activities. From coordinating interviews to updating candidates’ progress in our Applicant Tracking System, your contributions will be pivotal in helping us find and retain outstanding talent for our clients. Working in a hybrid model, you'll only need to be in the office once a week, which gives you flexibility while allowing you to mingle with like-minded colleagues who are just as passionate about talent acquisition. Ideal candidates will have a high school diploma, experience in a business environment, and a strong command of English. Your excellent communication skills combined with proficiency in Microsoft Office will make you a valuable asset to our recruitment team. Ready to make a difference? Come innovate with us and help shape the future of talent acquisition at Cielo, where your efforts will be recognized and appreciated!

Frequently Asked Questions (FAQs) for Talent Administrator & Coordinator Role at Cielo
What are the responsibilities of a Talent Administrator & Coordinator at Cielo?

As a Talent Administrator & Coordinator at Cielo, your key responsibilities include assisting with the recruitment process, managing interview schedules, and updating candidate statuses in our Applicant Tracking System. You will play an essential role in screening candidates based on their qualifications and ensuring that our recruitment team stays informed on progress and any obstacles that may arise.

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What qualifications do I need to apply for the Talent Administrator & Coordinator position at Cielo?

To qualify for the Talent Administrator & Coordinator role at Cielo, candidates should possess at least a high school diploma or equivalent. Experience in an office or customer service environment is preferred, along with strong communication skills in English. Proficiency in Microsoft Office and an interest in recruitment are also essential for this role to succeed.

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What is the work schedule like for the Talent Administrator & Coordinator at Cielo?

The Talent Administrator & Coordinator position at Cielo follows a standard work schedule. You will enjoy the flexibility of a hybrid work arrangement, where you'll need to be in the office just one day a week. This setup allows you to balance your professional responsibilities with personal commitments effectively.

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How does Cielo support its Talent Administrator & Coordinator in their career growth?

Cielo is committed to supporting the career growth of its employees. As a Talent Administrator & Coordinator, you will work with industry leaders and have access to various professional development opportunities. This role not only enhances your skills in recruitment but also encourages a culture of innovation and collaboration.

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What skills are essential for a successful Talent Administrator & Coordinator at Cielo?

Successful candidates for the Talent Administrator & Coordinator role at Cielo should possess strong communication skills, both verbal and written, along with the ability to prioritize tasks and organize their work effectively. A keen interest in recruitment and a dedication to providing excellent customer service are also essential attributes for thriving in this position.

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Common Interview Questions for Talent Administrator & Coordinator
Can you describe your experience with scheduling interviews as a Talent Administrator & Coordinator?

In this role, I have managed complex interview schedules, ensuring that all parties involved are informed and available. I utilize tools like calendar applications to streamline the process and prioritize effective communication with recruiters and hiring managers.

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How would you handle difficult candidates during the recruitment process?

I believe in maintaining professionalism and empathy. I would listen to their concerns attentively, offer clear explanations about our processes, and ensure they feel respected throughout their experience with our recruitment team.

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What systems do you have experience with for tracking candidates?

I have experience with various Applicant Tracking Systems (ATS) and proprietary systems. I ensure that I remain thorough and accurate when updating candidate statuses, which aids in maintaining an organized recruitment process.

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How do you prioritize tasks when managing multiple recruitment activities?

I assess deadlines, the importance of tasks, and potential impacts on the recruitment process. By using tools like to-do lists and project management software, I can ensure that I meet all deadlines effectively while maintaining quality.

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What role does communication play in the position of Talent Administrator & Coordinator?

Communication is critical as a Talent Administrator & Coordinator. It ensures that candidates, hiring managers, and team members are well-informed about processes and updates. I strive to maintain open, honest, and timely communication at all levels.

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How do you ensure a positive candidate experience during the hiring process?

I prioritize the candidate experience by being responsive, helpful, and providing clear information about what to expect in the hiring process. I focus on building rapport with candidates to make them feel valued and respected.

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What techniques do you use to assess a candidate's qualifications effectively?

I use structured screening assessments to evaluate qualifications objectively. I also review past experience and skills, ensuring that they meet the specific requirements outlined for the position.

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How do you handle feedback from the recruitment team?

I view feedback as an opportunity for improvement. I actively listen to feedback from my team and take constructive criticism positively, adjusting my approach as necessary to enhance our recruitment process.

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Why are you interested in the Talent Administrator & Coordinator role at Cielo?

I am excited about the opportunity to work at Cielo because of its innovative approach to talent acquisition and commitment to professional growth. I believe that my skills and passion for recruitment align well with Cielo's mission and values.

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Can you provide an example of a time you dealt with a challenging obstacle in recruitment?

Certainly! I once faced a situation where a critical hiring manager was unavailable for interviews. I quickly adapted by coordinating a panel interview with other team members, ensuring that we still moved forward efficiently and did not lose momentum in our recruitment efforts.

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Full-time, hybrid
DATE POSTED
April 2, 2025

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