Senior Contract Associate, Finance Administration and Planning

Bookkeeper III-40526 Open to candidates who are permanent in the civil service title of Bookkeeper III or Clerical Associate, or for those who successfully filed for THE NEW YORK CITY BRIDGE EXAM Exam No. 3971 within the filing period From: June 7, 2023 To: July 18, 2023 which includes BOOKEEPER, CLERICAL ASSOCIATE, or STAFF ANALYST TRAINEE

Division/Work Unit: Finance Administration and Planning Business Title: Senior Contract Associate Civil Service Title: Bookkeeper III PATS TBN#: 356919 Salary: 70,000 - Division/Program Summary Description: The Division of Finance has central responsibility and authority for policy analysis, program development, performance tracking and improvement, financial management, resource maximization and technical assistance. Finance helps to ensure that programs and administrative operations have the information, analysis, funding, and technical capacity to deliver critical services effectively and meet DOHMH's objectives

Position Summary: Reporting to the Director of Agency-wide contracts/Finance Administration, the Senior contract associate will be responsible for managing a portfolio of projects under agency-wide contracts between DOHMH and the Fund for Public Health in New York (FPHNYC.)

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
- Assist in the administration of agency-wide contracts and work orders, including agreements with PHS and miscellaneous contracts.
- Oversee City Council reimbursement awards, ensuring timely processing and compliance with financial requirements.
- Manage contract encumbrances and liaise with programs to provide accurate updates and resolve financial matters as needed.
- Track the status of invoices, follow up to ensure timely payments, and address any discrepancies promptly.
- Identify challenges related to contracts and develop effective solutions in collaboration with program and division senior staff.
- Actively participate in meetings regarding the contract portfolio and provide accurate updates on procurement actions.
- Prepare and review PASSPORT evaluations to ensure proper assignments.
- Collect and incorporate program feedback to ensure evaluations are accurate and submitted on time
- Perform additional duties as assigned to support the Finance Division's objectives.

PREFERRED SKILLS:
- Strong organizational Skills
- Strong communication skills
- Experience in contract management and financial tracking
- Ability to work collaboratively with internal and external stakeholders
- Experience producing reports with Excel essential.

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

(1) Completion of 30 semester credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA), including 6 credits in accounting; or
(2) A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and two years of satisfactory full-time bookkeeping experience; or
(3) A satisfactory combination of education and/or experience equivalent to "1" or "2" above. College education may be substituted for experience in "2" above on the basis that 15 semester credits from an accredited college may be substituted for each year of required experience. However, all candidates must have a high school diploma or its educational equivalent, and either 6 semester credits in accounting from an accredited college or 6 months of experience as described in "2" above.
To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Bookkeeper (40526) or at least four years of satisfactory full-time bookkeeping experience.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.