Executive Assistant - job 1 of 2

As an Executive Assistant at CoreWeave, your primary responsibilities will include managing complex schedules for the executive team, coordinating travel and expense reports, organizing team activities, and tracking key deliverables. You'll need to be proactive in anticipating the needs of the leadership team while maintaining a high level of confidentiality and professionalism.

CoreWeave is seeking candidates with 3 to 5+ years of experience in executive support or project management. Familiarity with Microsoft Office and Google Suite is essential, along with strong organizational and communication skills. A demonstrated ability to improve processes and handle multiple priorities effectively will set you up for success in this role.

At CoreWeave, we value professional development and provide opportunities for growth. Executive Assistants can expect to hone their skills through collaborative projects with senior executives, participation in team-building activities, and access to ongoing training programs. We encourage our team members to take advantage of our tuition reimbursement and various wellness benefits for further personal and professional growth.

CoreWeave fosters a friendly and innovative work culture, ideal for Executive Assistants who thrive in dynamic environments. We operate as a hybrid workplace, promoting flexibility while emphasizing collaboration through team gatherings and social events. You're encouraged to contribute your thoughts and ideas within a supportive framework that values your input.

CoreWeave offers a competitive salary range of $110,000 to $145,000 for the Executive Assistant role, reflecting the market rate and your individual qualifications. In addition to a salary, we provide fantastic benefits like comprehensive health coverage, flexible PTO, catered lunches, and a 401(k) plan with employer matching to support a balanced lifestyle.

When prioritizing tasks as an Executive Assistant, I focus on urgent deadlines and the overall business priorities of the executives I support. I start each day by reviewing the calendar and to-do lists, communicating with the team about any pressing issues and being adaptive to changes. This strategy helps me ensure the most critical items are always addressed first.

In my previous role, I faced a situation where two executives needed urgent assistance simultaneously. I assessed the urgency and importance of both requests, communicated openly with both about timelines, and delegated logistical tasks to other team members. This approach ensured that both priorities were handled timely while minimizing stress.

For project management and organization, I rely on tools like Google Calendar for scheduling and coordination, and I utilize project management software such as Trello or Asana to keep track of various tasks and deadlines. These tools allow me to maintain transparency with the team and promptly follow up on tasks.

Confidentiality is crucial in an Executive Assistant role. I ensure that sensitive information is only shared with authorized personnel and that I maintain discretion when discussing business matters. Additionally, I practice professionalism by treating all interactions with respect and courtesy, regardless of the situation.

To anticipate the needs of executives, I stay informed about their current projects and preferred working styles. I maintain open communication with them to understand their preferences and schedule regular check-ins. This proactive approach helps me foresee potential challenges and address them before they arise.

Handling last-minute changes to travel plans requires flexibility and quick thinking. I always have alternative options ready and I keep communication lines open with the executives involved. Utilizing travel management tools also helps streamline adjustments, ensuring that changes don’t impact the overall itinerary too much.

I am drawn to CoreWeave because of its innovative approach and its impact on the AI landscape. I appreciate the company's commitment to a collaborative culture and the opportunity to support a dynamic executive team. I believe my skills align well with the demands of the role, and I’m excited about contributing to core initiatives.

Managing stress in fast-paced situations involves staying organized and maintaining perspective. I focus on breathing techniques to stay calm and prioritize tasks to prevent feeling overwhelmed. Additionally, I keep a sense of humor and remind myself that challenges are opportunities for growth.

I have extensive experience coordinating various team activities and meetings, from small group sessions to large company-wide events. I ensure agendas are clear, logistics are handled, and follow-ups are timely. My goal is always to create a productive and engaging atmosphere for all participants.

My communication style with executives is both direct and respectful. I aim to provide concise information while being open to feedback. I understand their time is valuable, so I ensure my communications are efficient while still establishing a collaborative environment where ideas can flourish.