Job details

Office Manager

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Summary:

The Office Manager is responsible for ensuring the smooth operation of the office environment, maintaining office equipment, and supporting the CEO and other C-level executives. This role involves overseeing office maintenance, managing budgets and expenses, ordering supplies, and handling IT equipment. The Office Manager will also organize meetings, track travel and expenses, and maintain confidentiality in all aspects of the position.

Essential Functions:

Coordinate maintenance services to ensure office cleanliness, safety, and functioning equipment.
Manage office budget and expenses, ensuring timely submission of invoices to Accounts Payable.
Order office supplies, furniture, appliances, and electronics as needed.
Oversee office renovations and address any ongoing office requirements.
Ensure IT equipment is operational and functioning efficiently.
Coordinate onsite meetings and lunches for guests and the Diamond Team.
Maintain strict confidentiality in all duties.
Manage the CEO's calendar and schedule.
Track CEO’s travel and expenses, ensuring timely processing.
Provide support for other C-level executives as necessary.
Assist with lease administration tasks as needed, ensuring accuracy and timely completion of related duties.
Employees must be able to perform the essential functions of the position, with or without reasonable accommodation, in accordance with company policy and applicable laws.

Required skills and qualifications:

Ability to work independently and take initiative.
Proactive, responsive, and solution-oriented approach.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office, particularly Excel.
Exceptional attention to detail.
Must be able to commute daily to the Delray Beach office.

What We Offer:

Competitive salary and comprehensive benefits package.

A collaborative and innovative work environment.

Exciting opportunity with a fast-growing company.

Diamond Communications is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About Office Manager, Diamond Communications

Join the dynamic team at Diamond Communications as our new Office Manager! In this engaging role, you'll be the heartbeat of our office, ensuring everything runs seamlessly for our CEO and other C-level executives. Picture yourself managing budgets, ordering supplies, and coordinating maintenance services to create a spotless and safe environment. You're not just handling office logistics; you're shaping our workplace culture by organizing meetings and tracking travel expenses for our top executives. With your knack for multitasking and a proactive mindset, you’ll oversee IT equipment, handle office renovations, and maintain confidentiality in every task you undertake. At Diamond Communications, we value attention to detail and a solution-oriented approach. If you're proficient in Microsoft Office, especially Excel, this position offers the opportunity to showcase your skills within a fast-growing company. We offer a competitive salary, comprehensive benefits, and a collaborative work environment that fosters innovation. Ready to take the next step in your career? We can’t wait to meet you!

Frequently Asked Questions (FAQs) for Office Manager Role at Diamond Communications

What qualifications do I need to become an Office Manager at Diamond Communications?

To become an Office Manager at Diamond Communications, candidates should demonstrate strong organizational and multitasking skills, along with a proactive, solution-oriented approach. Proficiency in Microsoft Office, particularly Excel, along with exceptional attention to detail, is essential. A willingness to commute daily to the Delray Beach office is also required.