Payroll & Equity Administrator

As a Payroll & Equity Administrator at Evolus, your key responsibilities include coordinating semi-monthly payroll using ADP Workforce Now, administering stock plans, and collaborating on month-end accounting processes. You will review timesheets, resolve discrepancies, support HR operations regarding employee records, and manage equity transactions, ensuring compliance with regulations while providing excellent support to employees.

To qualify as a Payroll & Equity Administrator at Evolus, you should have a minimum of 3 years of payroll experience, specifically with ADP Workforce Now. Familiarity with stock administration, including RSUs and stock options, is preferred, and having a Certified Equity Professional (CEP) designation is a plus. Additionally, strong analytical, problem-solving, and communication skills are essential.

Evolus emphasizes employee well-being through a comprehensive benefits package that includes medical, dental, and vision coverage, mental health resources, and flexible paid time off. As a Payroll & Equity Administrator, you will also enjoy perks like catered meals and an engaging workplace culture that promotes respect, collaboration, and personal development.

Payroll & Equity Administrators at Evolus primarily utilize ADP Workforce Now for executing payroll processes. For managing equity plans, the position requires proficiency with Morgan Stanley E*Trade, which assists in administering grants, tax compliance, and handling employee inquiries related to stock options.

The Payroll & Equity Administrator position at Evolus is based in Newport Beach, with a hybrid working model that includes onsite work Tuesday, Wednesday, and Thursday. This schedule allows flexibility while fostering a collaborative environment among team members.

To handle discrepancies in payroll processing effectively, I would first conduct a thorough review of all related data, including timesheets and wage computations. It’s important to communicate promptly with employees to understand the issues and resolve them. Demonstrating analytical skills and a systematic approach to problem-solving will showcase your capability in this area.

In my previous roles, I have utilized ADP Workforce Now extensively for processing multi-state payroll. I am comfortable navigating its features, including setting up employee records, processing payroll runs, and generating reports. This experience enables me to ensure timely and accurate payroll processing while complying with regulations.

To ensure compliance with equity plan regulations, I stay informed on the latest regulatory requirements and work closely with compliance teams. I conduct audits of equity activity regularly and use auditing procedures that align with SOX compliance, ensuring that all equity transactions are processed accurately and timely.

In a busy payroll environment, prioritization is key. I utilize task management tools to keep track of deadlines and important payroll events. By organizing my workload based on urgency and impact, I can ensure critical tasks are handled promptly while still maintaining attention to detail on routine responsibilities.

My experience with stock administration includes managing RSU and PSU vesting schedules, processing stock option exercises, and addressing employee inquiries regarding their equity awards. I ensure that all stock plan transactions are compliant with regulations and timeline-specific requirements, leveraging tools such as Morgan Stanley E*Trade for effective administration.

When communicating payroll changes to employees, I aim for clarity and transparency. I draft detailed yet easy-to-understand communications, outline the reasons for changes, and provide FAQs to address potential concerns. Furthermore, I encourage open lines of communication for any questions or clarifications needed.

In equity administration, challenges can arise due to changes in regulations or discrepancies in records. I have successfully navigated such issues by implementing meticulous documentation processes and collaborating closely with compliance teams. This proactive approach helps in mitigating challenges before they escalate.

Working under tight deadlines is a common scenario in payroll. I stay organized by creating timelines for each payroll cycle and breaking down complex processes into manageable tasks. By focusing on collaboration and communication with my team, we can meet deadlines without compromising accuracy.

I am motivated by the importance of accurate and timely payroll and equity processing in employee satisfaction and company transparency. My passion for detail and helping employees understand their compensatory benefits drives me to excel in this field, fostering a positive workplace culture.

Maintaining confidentiality when handling sensitive employee data is pivotal. I adhere strictly to compliance regulations and organizational policies regarding data protection. This includes using secure systems for data storage and sharing, as well as limiting access to sensitive information to authorized personnel only.